Purpose Statement
This article explains how to create and manage a kit pouch in First Due Assets. Pouches allow departments to organize and maintain inventory and equipment within a kit to support faster inspections, consistent stocking, and readiness workflows.
Background Information
Pouches represent the physical sections within a kit used to store and track items (for example, “Airway Pouch,” “IV Start Pouch,” or “Trauma Supplies”). Creating pouches provides a consistent structure for kit-based checks and helps ensure inventory quantities remain accurate over time.
Once created, pouches can be maintained over time by updating:
Checklist associations
Inventory quantities and minimum/par levels
Equipment assignments
Required Permissions
To create and manage kit pouches, users typically need:
Assets access
Kit Overview access
Permission to create/edit pouches
Permission to view/manage inventory and equipment
Video
Step-by-Step Guide
1. Navigate to Kit Overview in Assets
Click Assets.
Click Kit Overview.
2. Select the Appropriate Kit
Select the kit you want to add pouches for.
Click Pouches.
3. Create a New Pouch
Click New Pouch.
4. Enter all Pouch Details
Enter a pouch name that is clear and follows your department’s operational procedures.
Import or upload a photo of the pouch for end-user reference (optional).
Associate the new pouch to an existing checklist (optional).
5. Copy From Another Pouch (Optional)
Click Pouch to copy.
Select the pouch you want to copy from.
Tip:
Copying a pouch helps save time by using an existing setup as a starting point.
6. Associate and Add Inventory Items
Click Inventory to associate inventory items to the pouch.
Click Add Inventory.
Search for inventory items by entering keywords in the Inventory Name field.
Packaging will pre-fill based on what's entered into that inventory item's setup.
Fill out all other fields:
Minimum quantity
Par level
Current quantity
Expiration date (if applicable)
Selecting Add will allow for entry of multiple expiration dates and associated quantities
Important Note:
The quantity entered here does not take said quantity for these items from any other locations. You are creating the quantity of this item, in this location, at this time.
7. Scan Inventory (Optional)
Click Scan to import inventory using barcode scanning (requires a SKU in the inventory setup).
8. Associate and Add Equipment Items
Click Equipment.
Click Add Equipment.
Search using equipment IDs or keywords and select the equipment to add.
Select the Ellipsis on the left of the equipment item to rearrange the order of appearance within both the pouch menu and a checklist.
Use the Trash icon to delete any equipment item from this pouch. This does not delete the equipment item from your agency, only this pouch association.
11. Save the Pouch
Click Save to complete the pouch configuration.
12. Review the Pouch Contents
Select the pouch you created to verify you are viewing the correct one.
Review the current contents, including:
Inventory quantities
Equipment assigned
Last inspection/checklist completed date (if displayed)
13. Rearrange the Order of Pouches
Check the box to the left of the pouch title.
Select the Lock icon at the top of the Pouches group.
Click and drag the appropriate pouch to rearrange in the list.
Select the Unlock icon to lock the pouch arrangement and prevent end user edits.
14. Edit the Pouch and it's Contents
Click the edit pencil to manage pouch details and contents.
The Trash icon will delete the pouch.
The Plus icon will expand the pouch to view it's associated contents.
Click Inventory to update quantities or add additional inventory items.
Resolve any quantity errors that appear (if applicable).
Click Equipment to add, remove, or manage assigned equipment items.
15. Add the Pouch to Additional Checklists (Optional)
From within the Pouch edit menu, select the appropriate checklist under Add to Checklist.
From the Pouches screen, check the box to the left of the pouch title.
At the top of the group you'll see Add to Checklist now illuminated.
You can add or remove a checklist association to a pouch from here.
Find the appropriate checklist to add to remove from that pouch in the list.
Best Practices
Use consistent naming conventions (example: “Airway,” “Trauma,” “IV Supplies,” “Medications”).
Add photos for pouches to help field users quickly identify the correct section during checks.
Standardize pouch structure across kits to reduce confusion and improve readiness.
Use inventory minimums and par levels to support consistent restocking.
Use barcode scanning for inventory when available to reduce manual entry errors.
Troubleshooting & FAQs
I don’t see the option to create a new pouch.
Your user role may not have the required permissions.
Confirm you are in Assets > Kit Overview > [Kit] > Pouches.
Why can’t I find inventory or equipment to add?
Confirm the inventory/equipment record exists in Assets.
Check for spelling differences or use a partial keyword search.
Why isn’t barcode scanning working for inventory?
Inventory must have a SKU entered to scan inventory.
Confirm your device has camera permissions enabled (if using mobile).