Purpose Statement

1. The purpose of this article is to explain how to view, link, or unlink EMS records using the Associated Records section within a Fire Incident Report. This feature enables seamless integration between Fire and EMS documentation, ensuring complete incident records and eliminating duplicate data entry.
    

Background Information

1. The Associated Records section allows users to connect one or more EMS ePCRs (electronic Patient Care Reports) to a Fire Incident Report when both modules are in use. This integration ensures better reporting continuity, eliminates duplicate data entry, and supports integrated incident documentation across Fire and EMS operations.

Common use cases include:

• Medical assists where both Fire and EMS respond
• Multi-unit responses requiring both Fire suppression and patient care
• Incidents where Fire personnel provide initial medical care before EMS arrival
• Unified reporting for combined Fire/EMS operations

Video

Step-by-Step Guide

1. Access the Associated Records Section

• Open an existing Fire Incident Report.
• Navigate to the Associated Records tab.

 

 

 

2. View or Unlink an Associated ePCR

• In the Actions column:
  • Click the eye icon to view the linked EMS report (ePCR).
  • Click the chain link icon to unlink the ePCR.

 

 

3. Confirm Unlinking

• When unlinking an EMS report, a confirmation modal will appear.
• Click Confirm to finalize the unlinking process.
   

 

4. Link an ePCR to the Fire Incident

• Click the +Add button in the Associated Records section.
   

 

 

5. View the Associated Records Modal

• The modal will open with a list of EMS reports from the past 3 days, shown by default.

 

 

 

6.  Use Filter Options

• Click Filter to refine your search.
• You can filter by:
   
  • Incident Number
  • Unit Dispatch Notified At
  • Address

 

 

7. Apply Filters

• After entering criteria, click Apply Filters to refresh the results.
   

 

8. Preview Records

• Use the eye icon in the Actions column to preview an ePCR.
• Adjust the number of records shown per page using the pagination options.

 

 

 

 

9. Link Selected ePCR(s)

• Check the box next to one or more EMS records.
• Click the Link button to associate them with the Fire Incident Report.
   

 

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Best Practices

Verification Before Linking

• Always verify that the EMS record matches the Fire Incident before linking by previewing the ePCR details
• Confirm matching incident numbers, addresses, and timestamps to ensure accurate association
• Double-check that the EMS record corresponds to the same actual incident, not just a similar call

• Use filters to reduce search time and minimize the risk of linking incorrect records
• Start with broader filter criteria (date range) and narrow down as needed
• Filter by incident number when you have specific ePCR information available

• Avoid unlinking records unless absolutely necessary, as it could affect reporting continuity and historical data accuracy
• Document the reason for unlinking if your agency requires an audit trail
• Link all relevant ePCRs at the time of incident report completion to maintain complete documentation

• For incidents with multiple EMS units, review all available ePCRs before selecting which to link
• Consider linking all patient care reports associated with the same incident scene
• Coordinate with EMS personnel to ensure all relevant reports are captured

• Link ePCRs as soon as possible after incident completion while details are fresh
• Check for new ePCRs if EMS arrived after Fire cleared the scene
• Review Associated Records before finalizing Fire Incident Reports to ensure completeness

Troubleshooting & FAQs