Purpose Statement

The Personnel Accountability Report (PAR) feature enables Incident Commanders and Division Supervisors to verify the status and accountability of personnel assigned to an incident. PAR checks help ensure crew safety, maintain situational awareness, and document accountability confirmations throughout the duration of an incident.

Background Information

The PAR feature includes configurable timers, visual and audible alerts, incident-wide PAR checks, assignment-specific PAR check-ins, and division-level PAR management.

PAR timer settings are configured within Command Setup for each Command Board template and can include:

• A configurable PAR timer threshold
• Optional audible warning notifications
• Visual timer status indicators

When the configured threshold is reached, the Command Board generates alerts to notify users that a PAR should be conducted.

PAR activities, pauses, completions, and results are automatically recorded in the incident log.

Required Permissions

Users must have permissions that allow them to:

• Access the Command Board
• Conduct PAR checks
• Reset PAR timers
• View and manage assignments
• View incident logs

Division Supervisors must have permission to access and supervise their assigned division in order to conduct division-level PAR checks.

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Step-by-Step Guide

Monitor the PAR Timer

The PAR timer automatically begins tracking elapsed time based on the configured template settings.

When the timer approaches the configured threshold:

• The timer changes to yellow one minute before the threshold is reached.
• An audible warning may sound if enabled in Command Setup.
• The yellow timer serves as a visual reminder that a PAR should be conducted.

When the threshold is reached:

• The timer changes to red.
• An audible warning may sound if enabled.
• The timer remains red until reset.

Reset the PAR Timer

• Select the Reset button next to the PAR timer.
• The timer immediately returns to zero and begins counting again.

The timer can be reset at any time regardless of whether a PAR has been completed.

Conduct a Full PAR Check

• Select the Shield icon on the Command Board.

• The Command Board enters PAR mode and becomes read-only.
• Review the units displayed within assignments.

Update Unit PAR Status

Each unit begins with a warning indicator and yellow highlight.

To update a unit's PAR status:

1. Select the unit once to mark it as PAR Confirmed.
   • The unit changes to GREEN.
2. Select the unit a second time to mark it as Issue Reported.
   • The unit changes to RED
3. Select the unit a third time to return it to the default warning state.
   • The unit changes to back to YELLOW

Continue updating unit statuses until all participating units have been evaluated.

Complete a Full PAR Check

When all units have confirmed PAR:

• Select All Units PAR.

Alternatively:

• Mark individual units as PAR Confirmed.
• Select All Units PAR to complete the process.

After completion:

• All units receive a GREEN checkmark
• The PAR timer resets and begins counting again only

• The PAR results are recorded in the incident log.

Record an Incomplete PAR

If one or more units fail to respond:

• Update responding units with the appropriate PAR status.
• Leave non-responding units marked accordingly.

• Select Incomplete PAR.

The incident log records:

• Units that confirmed PAR.
• Units with incomplete PAR status.

Pause a PAR Check

If Command Board actions must be completed during an active PAR:

• Select Pause PAR.

When paused:

• The Command Board returns to an editable state.
• Users can make changes to assignments and resources.
• The PAR status remains intact.

To continue:

• Select PAR Check again

A PAR may be paused and resumed multiple times as needed.

Conduct an Assignment PAR Check-In

Assignment PAR Check-Ins are limited to units within a specific assignment.

To initiate a PAR Check-In:

• Select the assignment name.
• Choose PAR Check-In.

The Command Board enters PAR mode for only that assignment.

To complete the PAR Check-In:

• Update unit PAR statuses.

• Select All Units PAR or Incomplete PAR as appropriate.

Results are recorded in the incident log for that assignment only.

Conduct a Division PAR Check (as the Command Board User)

• Select the desired division from the Command Board selector.

• Initiate either a Full PAR Check or Assignment PAR Check-In.

Division-level PAR functions operate the same way as incident-level PAR checks.

Conduct a Division PAR Check (as a Division Supervisor)

Division Supervisors can conduct PAR checks only within their assigned division.

To conduct a PAR check:

• Select the division you supervise from the Command Board selector.

• The Command Board Status will show Supervise

• Initiate a Full PAR Check or Assignment PAR Check-In.

When viewing any other division or section:

• The Command Board becomes view-only.
• PAR functions are unavailable.

Best Practices

• Configure PAR timer thresholds according to department operational procedures.
• Conduct PAR checks whenever significant incident changes occur.
• Use assignment-specific PAR Check-Ins during tactical operations to minimize disruption.
• Document incomplete PAR results immediately for accountability purposes.
• Reset the PAR timer after each completed PAR event.
• Monitor visual timer warnings to ensure PAR checks are conducted on schedule.
• Review PAR logs during post-incident analysis and after-action reviews.

Troubleshooting & FAQs

Why did the PAR timer turn yellow?

The timer turns yellow one minute before reaching the configured PAR threshold to provide an early warning that a PAR check should be conducted.

Why did the PAR timer turn red?

The timer has reached the configured PAR threshold and requires attention or a PAR check.

Can I reset the PAR timer before reaching the threshold?

Yes. The timer can be reset at any time.

Why can't I select units in Command Staff positions during a PAR?

Standard PAR checks only include units assigned within assignments. Units in Command Staff positions and the Unassigned Units area are excluded.

Can I pause a PAR and continue later?

Yes. PAR checks can be paused and resumed as many times as needed.

What happens when I select Incomplete PAR?

The system records both the units that reported PAR and those that did not respond within the incident log.

Can Division Supervisors conduct PAR checks across the entire incident?

No. Division Supervisors can only conduct PAR checks within the division they supervise.

Are PAR activities recorded in the log?

Yes. PAR initiations, pauses, completions, resets, and results are all documented in the incident log.