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Time Off: Resubmitting Time Off

Purpose Statement

This feature allows personnel to resubmit a request for time off directly through the First Due Platform. Users can resubmit time-off requests that integrate with the department's scheduling system, enabling supervisors to review and approve requests while maintaining proper staffing levels and operational coverage.

Background Information

Time off scheduling in First Due streamlines the traditional paper-based or email request process by providing a centralized digital system. This feature integrates with the department's scheduling module to automatically check staffing requirements, track accrual balances, and maintain historical records of all time-off requests. The system supports various types of leave, including vacation, sick time, personal days, and other department-specific leave categories.

Required Permissions

  1. Access Scheduling 
  2. Access Time Off 
  3. Your department will also need to enable Resubmit Time Off in the Setup menu. 

Video

 

Step-by-Step Guide


Accessing the Time Off Module

  1. Navigate to Scheduling: From the main First Due menu, click on "Scheduling" in the left navigation panel

  2. Select Time Off: Click on "Time Off" from the scheduling submenu options


     

  3. Access Your Requests: Click on "MY TIME OFF" to view your personal time-off calendar and submission interface

Resubmitting a Time Off Request

  1. Select the Time Off: Select the time off that you want to resubmit. You can only choose from Approved Time Off dates.
     
  1. Fill in the: 
    1. Date to Pick: This is the new date that you want to take off.
    2. Time Off Type: This is the time off type that you want to be off on. 
    3. Project Code: Your department may require the use of Project Codes when submitting Time Off.
    4. Hours: You can take the full shift off, or just a partial number of Hours. 
    5. Notes: Add any notes relevant to your Resubmission.
  2. Save Request: Click the "Save" button to submit your time-off request to the system
  1. Your request will now show up as Resubmitted in the list. It will head to an administrator for approval.
     

Best Practices

Planning and Timing:

  • Check department policies for minimum notice requirements
  • Avoid requesting time off during known busy periods or scheduled events

Request Management:

  • Verify your accrual balance before submitting requests
  • Include detailed notes for extended leave or special circumstances
  • Monitor request status regularly for approval updates

Communication:

  • Coordinate with team members when multiple personnel plan to be off
  • Follow up with supervisors if requests require additional documentation
  • Update requests promptly if circumstances change

Troubleshooting & FAQs

Common Issues:

  • Calendar not loading: Refresh the browser page or clear browser cache
  • Save button not responding: Ensure all required fields are completed before saving
  • Date selection problems: Verify that the selected date meets department minimum notice requirements

Frequently Asked Questions:

  • Q: How far in advance can I request time off? A: Most departments allow requests up to one year in advance, but check your specific department policy
  • Q: Can I modify a submitted request? A: Yes, pending requests can typically be cancelled through the same interface
  • Q: What happens if my request is denied? A: You'll receive notification through the system, and you can submit an alternative date request