Purpose Statement

The My Time Off feature enables personnel to view, track, and manage their time off requests within the scheduling system. This centralized view provides transparency into request statuses, helps with personal planning, and ensures users stay informed about their approved, pending, or denied time off requests.

Background Information

The My Time Off module is an essential component of the scheduling system that gives individual users visibility into their time off history and upcoming requests. This feature supports workforce management by allowing personnel to track their leave requests, understand approval statuses, and plan their schedules accordingly. It's particularly important for maintaining proper staffing levels while ensuring personnel can effectively manage their personal time.

Required Permissions

• Access Scheduling 
• Access Time Off 

Video

Step-by-Step Guide

Step 1: Navigate to Time Off Section

Click on Scheduling Time Off from the main navigation menu.
 

Step 2: Access My Time Off

Click on My Time Off to view your personal time off request dashboard.
 

Step 3: Review Your Time Off Requests

In this section, you will see all of your time off requests displayed in a list format. The interface provides several management options:

• Search Functionality: Use the Magnifier Glass icon to search for specific time off requests by date, type, or other criteria
• Filter Options: Change the filter settings to view different categories of requests
  • Note: The default filter shows "Active requests" which displays all requests from the current date forward
  • Inactive requests show historical requests from before the current date
• Status Visibility: View the current status of each time off request (Pending, Approved, Denied, etc.)
   

Step 4: View Request Details

Click on the Eye Ball icon next to any specific request to view its complete details.
 

Step 5: Review Request Information

The detail view displays comprehensive information about the selected time off request, including:

• Request dates and duration
• Type of time off
• Approval status
• Any associated notes or comments
• Approval/denial history
   

Best Practices

Do's:

• Regularly check your My Time Off section to stay updated on request statuses
• Use filters effectively to view relevant requests based on your needs
• Review request details before contacting supervisors about status updates
• Keep track of both active and inactive requests for record-keeping purposes

Don'ts:

• Don't assume a request is approved without checking the status
• Avoid relying solely on email notifications - check the system directly
• Don't forget to review inactive requests when tracking annual leave usage

Tips for Optimal Use:

• Set the filter to "Active requests" for planning upcoming schedules
• Use the search function when looking for requests during specific date ranges
• Regularly review pending requests to ensure timely follow-up if needed

Troubleshooting & FAQs
 

1. Q: Why can't I see all my time off requests? 
   1. A: Check your filter settings. The default shows only "Active requests" (current date forward). Change the filter to view inactive or all requests.
       
2. Q: What's the difference between Active and Inactive requests? 
   1. A: Active requests are dated from today forward, while inactive requests are historical (before the current date).
       
3. Q: I can't find a specific time off request. What should I do? 
   1. A: Use the search function (Magnifier Glass icon) to search by date, type, or other criteria. Also ensure your filter settings aren't excluding the request you're looking for.
       
4. Q: The Eye Ball icon isn't working when I click it. What's wrong? 
   1. A: Try refreshing your browser or clearing your cache. If the issue persists, contact your system administrator.