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Handling Sign-Up requests on the Shift Board

Purpose Statement

To explain how to approve or deny sign-up requests on the Shift Board. This process ensures vacancies are properly filled and that only authorized personnel are assigned to open shifts.

Background Information

When personnel sign up for open vacancies on the Shift Board, their requests must be reviewed and either approved or denied by an authorized user.

Approving a sign-up places the user directly into the vacancy on the Shift Board. Denying a sign-up removes the request and clears the vacancy for other eligible personnel.

This workflow supports proper staffing levels, maintains scheduling accuracy, and ensures compliance with department policies related to overtime and shift coverage.

Required Permissions

The following permissions are required to approve or deny sign-up requests:

  • Scheduling – Access Scheduling
  • Scheduling – Access Shift Board
  • Scheduling – Add/edit personnel into shift board
  • Scheduling – Approve/deny work shift request

Video

Step-by-Step Guide

Access the Shift Board

  • Click Scheduling from the main navigation.
  • Select Shift Board.

 

 

 

Approve a Sign-Up Request

  • Locate the pending sign-up request within the vacancy.
  • Select the check mark icon.
  • The user will be added to the Shift Board vacancy.

 

To approve a sign-up, select the check mark.

 

 

Deny a Sign-Up Request

  • Locate the pending sign-up request within the vacancy.
  • Select the X icon.
  • The user’s sign-up will be deleted and removed from the vacancy.

 

To deny a sign-up, select the x.

 

 

Best Practices

  • Review qualifications and rank requirements before approving requests.
  • Confirm overtime or FLSA implications if applicable.
  • Ensure approvals align with department staffing minimums.
  • Deny requests promptly to allow other personnel time to sign up.
  • Communicate denials through established department procedures when necessary.

Troubleshooting & FAQs

Q: I do not see the check mark or X option.

A: Verify that you have the required Shift Board and approval permissions. If the issue persists, contact your system administrator.

Q: What happens after I deny a sign-up?

A: The request is deleted and removed from the vacancy. The shift remains open for other eligible personnel.

Q: Can I reverse an approval?

A: If needed, remove the individual from the Shift Board vacancy (requires appropriate edit permissions) and reopen the vacancy.

Q: Does approving a sign-up automatically notify the user?

A: Notification behavior depends on your department’s scheduling and notification configuration settings.