Location List: Editing Locations (Stations)

Location List: Editing Locations (Stations)

Purpose Statement

The location editing feature enables administrators to update and modify existing location records within the Assets module.

Background Information

Accurate location data is critical for effective emergency response operations and asset management. The location editing process provides a straightforward method to maintain up-to-date facility information, including address changes, contact updates, facility modifications, and operational status changes. 

Required Permissions

Users must have appropriate editing permissions within the Assets module to modify location records. Required permissions include:

  • Assets module access
  • Location List viewing permissions
  • Location editing/modification permissions
  • Save permissions for location records

Contact your system administrator if you cannot access the editing functions or save location changes.

Video


Step-by-Step Guide

1. Click on Location List within the Assets module.


Click on Location List within the Assets module.


2. Find the Location or Station that needs updating.

Info
The search field and Filter is an efficient way to manage large lists.


Find the Location or Station that needs updating.


3. Click on the Edit pencil for the Location you want to edit.


Click on the Edit pencil for the Location you want to edit.


4. Make the necessary changes.


Make the necessary changes


5. When finished, click on Save.


When finished, click on Save.

Best Practices

Do:

  • Use search and filter functions to quickly locate specific records in large lists
  • Review all location information for accuracy before saving
  • Update location records promptly when facility changes occur
  • Maintain consistent naming conventions across all location records
  • Verify changes are saved before navigating away from the edit form

Don't:

  • Leave required fields empty when updating location information
  • Navigate away from the edit form without saving changes
  • Use abbreviated or unclear location names that may cause confusion
  • Make changes without verifying the correct location record is selected
  • Modify location records without proper authorization

Troubleshooting & FAQs

Q: Why can't I find the location I need to edit? A: Use the search field with partial location names or identifiers, or apply Filter options to narrow the list. The search function supports partial matches across multiple location data fields.

Q: What happens if I don't click Save after making changes? A: Changes are not retained if you navigate away without saving. Always click Save to preserve location record updates.

Q: How do I know if my changes were saved successfully? A: After clicking Save, the system will typically display a confirmation message or return you to the location list with updated information visible.

Q: What fields are required when editing location records? A: Required fields vary by system configuration, but typically include location name and basic identifying information. The system will highlight any required fields that are missing.

Additional Considerations

Data Accuracy Verification

Before making changes, verify:

  • Current location information is outdated or incorrect
  • New information is accurate and complete
  • Changes align with department operational requirements

Change Management Process

Consider implementing:

  • Regular review schedules for location accuracy
  • Approval workflows for significant location changes
  • Documentation of major facility modifications
  • Coordination with dispatch and operations personnel

Integration Impact

Location changes may affect:

  • Emergency response coordination
  • Reporting and compliance documentation

Search and Filter Efficiency

To optimize location management:

  • Use consistent location naming conventions
  • Include relevant keywords in location descriptions
  • Regular cleanup of outdated or duplicate records
  • Organize locations by operational districts or regions

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