Purpose Statement

The Daily Log section within Events and Activities Setup enables administrators to configure automated daily log summary email distribution to designated personnel. This functionality ensures that supervisors, administrators, and key personnel receive regular summaries of daily log activities across the department, supporting operational oversight and activity awareness through automated communication.

Background Information

Daily log summary emails provide a streamlined way for supervisors and administrative personnel to maintain awareness of daily activities recorded across all stations and departments without manually reviewing individual daily log entries. This automated summary system supports operational oversight, compliance monitoring, and departmental awareness by delivering consolidated daily activity information directly to designated recipients.

The summary email system integrates with the daily log functionality to compile and distribute activity information on a scheduled basis, ensuring that key personnel stay informed about operational activities, station duties, training exercises, and other documented daily activities throughout the organization.

Required Permissions

Based on the system permissions structure, users need the following permissions to configure notification settings:

Required for Daily Log Setup Access:

• Events > General > Events Setup

Note: The video content does not specify additional permission requirements for this configuration. Actual permission requirements should be verified with system documentation or administrator testing.

Video

Step-by-Step Guide

Accessing Daily Log Setup

1. Navigate to Daily Log Configuration
   • Go to Events and Activities module → Setup
   • Select the "Daily Log" section to access daily log setup options
     

Configuring Daily Log Summary Email Recipients

1. Select Summary Email Recipients
   • Review available users and identify personnel who need daily log summaries
     
2. Choose Appropriate Recipients
   • Supervisory Personnel: Include station supervisors, shift commanders, and department chiefs
   • Administrative Staff: Select personnel responsible for operational oversight and compliance
   • Key Leadership: Include individuals who need comprehensive daily activity awareness
   • Operational Managers: Add personnel responsible for resource management and activity coordination

Best Practices

Do's

• Select recipients based on legitimate supervisory and administrative oversight needs
• Include key personnel who require daily activity awareness for operational decision-making
• Regularly review and update recipient list to reflect organizational changes
• Ensure selected recipients have valid email configurations in their user profiles
• Consider the information needs of different supervisory levels when selecting recipients
• Coordinate with IT personnel to ensure email delivery systems are properly configured

Don'ts

• Don't add recipients who don't have legitimate operational oversight responsibilities
• Don't forget to remove former supervisors or transferred personnel from the recipient list
• Don't include too many recipients to avoid diluting the administrative value of summaries
• Don't overlook the need to verify email addresses and delivery preferences
• Don't assume all administrative personnel need daily log summaries without considering their roles
• Don't neglect to test email delivery after configuring recipients

Tips & Recommendations

• Start with core supervisory personnel and expand based on operational feedback
• Consider different shifts and operational periods when selecting recipients
• Document recipient selection criteria for consistency in future updates
• Train recipients on interpreting and utilizing daily log summary information
• Coordinate with email system administrators to ensure reliable delivery
• Establish procedures for updating recipient lists during personnel changes
• Consider backup recipients for critical oversight positions

Troubleshooting & FAQs

Q: I configured daily log summary recipients but they're not receiving emails. What should I check?
A: Verify that selected recipients have valid email addresses configured in their First Due profiles. Also check that your organization's email system is properly configured to deliver automated system emails and that recipients haven't blocked or filtered First Due communications.

Q: Can I set different daily log summary schedules for different recipients?
A: The Daily Log setup typically uses a single summary schedule for all recipients. If you need different delivery timing for different personnel, you may need to work with your system administrator about advanced configuration options or consider using multiple user groups with different settings.

Q: How do I know what information is included in the daily log summary emails?
A: Daily log summaries typically include consolidated information from all daily log entries recorded across the department for the specified day. The exact format and content depend on your system configuration. Review a sample summary email or contact your system administrator for specific content details.

Q: Can recipients opt out of daily log summary emails individually?
A: Individual opt-out capabilities depend on your system configuration and organizational policies. Recipients may be able to adjust their notification preferences in their user profiles, but administrative summaries are often considered essential communications that may not allow individual opt-out options.

Q: What happens if I accidentally remove someone from the daily log summary recipient list?
A: You can return to the Daily Log setup section and re-add the user to the recipient list. Changes typically take effect immediately or with the next scheduled summary distribution. Removed users will simply stop receiving future daily log summary emails until they're re-added.

Q: How often are daily log summary emails sent out?
A: Based on the name "daily log summary," these emails are typically sent on a daily basis. However, the specific timing and frequency depend on your system configuration. Contact your system administrator for details about the exact schedule and delivery timing for your organization.

Related Articles

1. Events & Activities Setup: General
   
2. Events & Activities Setup: Notifications
3. Events & Activities Setup: Programs
   
4. Events & Activities Setup: Event Types
   
5. Events & Activities Setup: Event Checklist
   
6. Events & Activities Setup: Templates