Community Connect: New Burn Permit

Community Connect: New Burn Permit

​Purpose Statement

The Burn Permit feature in Community Connect enables fire departments to efficiently create and manage controlled burning permits for residents and businesses. This tool streamlines the permit application process, ensures proper documentation, and helps maintain compliance with local fire prevention regulations while tracking all burn permit activities within your jurisdiction.

Background Information

Community Connect Burn Permit system provides a centralized platform for managing controlled burning requests and approvals. This feature allows fire prevention personnel to quickly process permit applications, verify property information, and maintain detailed records of all authorized burning activities. The system supports customizable permit types and status workflows tailored to each agency's specific requirements and local regulations.

Required Permissions

To create and manage Burn Permits, users must have the following permissions:
  1. Community Connect Module Access
  2. Fire Prevention Write Permissions
  3. Burn Permit Create/Edit Access
  4. User Search Access (for applicant lookup)

Video


Step-by-Step Guide



1. Navigate to the Community Connect Module and select Burn Permits from the drop-down menu.


Navigate to the Community Connect Module and select Burn Permits from the drop-down menu.



2. Click on New Permit.


Click on New Permit.



3. You can start typing in a name of a user in your system in the top bar or start typing in the address. The address will begin to pre-populate and you can select it from the list.


You can start typing in a name of a user in your system in the top bar, or start typing in the address. The address will begin to pre-populate and you can select it from the list.



4. Enter in the Name, Phone Number, and Email of the person requesting the Burn Permit.


Enter in the Name, Phone Number, and Email of the person requesting the Burn Permit.



5. Select the permit type being requested from the drop-down menu. These are determined by your agency.


Select the permit type being requested from the drop-down menu. These are determined by your agency.



6. Enter in any applicable dates in their appropriate field.


Enter in any applicable dates in their appropriate field.



7. Choose the appropriate status for this new permit. This list is determined by your agency.


Choose the appropriate status for this new permit. This list is determined by your agency.



8. Check the box if the person agrees to any terms set forth by your agency. You may also see additional questions like the sample below.


Check the box if the person agrees to any terms set forth by your agency. You may also see additional questions like the sample below.



9. Click on Create when all requirements have been met to create this new permit.


Click on Create when all requirements have been met to create this new permit.

Best Practices

  1. Always verify property address accuracy to ensure proper jurisdiction and regulations apply
  2. Include detailed information in any comment fields about specific burning conditions or restrictions
  3. Use appropriate permit types to ensure compliance with local burning ordinances
  4. Set realistic permit dates based on weather conditions and seasonal restrictions
  5. Review all terms and additional requirements with applicants before approval
  6. Maintain consistent status updates throughout the permit lifecycle

Troubleshooting & FAQs

Q: The user or address search isn't returning results. What should I do?
A: Verify spelling and try partial searches. If the user doesn't exist in your system, you may need to enter their information manually or create a user profile first.

Q: What permit types should I select for different burning activities?
A: Permit types are configured by your agency based on local regulations. Consult your fire prevention guidelines or contact your administrator for specific permit type definitions.

Q: Can I modify a permit after it's been created?
A: Yes, permits can be edited by users with appropriate permissions. Access the existing permit and modify fields as needed.

Q: How do I know what additional questions will appear?
A: Additional questions and terms are configured by your agency in the system settings and will vary based on your local requirements and permit type selected.







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