Pre-Plans: Adding HAZMATs

Pre-Plans: Adding HAZMATs

Purpose Statement

This article demonstrates how to add Hazardous Materials (HAZMAT) units to a Pre-Plan using the Pre-Plan editor.

Properly documenting HAZMATs ensures responders have access to critical chemical data, location, and safety information during incidents.

Background Information

HAZMAT units in Pre-Plans allow departments to document hazardous substances, their quantities, storage locations, and associated risks.

This information is displayed in the Responder Dashboard and on the Responder Map, enhancing situational awareness.

Integration with the Emergency Response Guide (ERG) provides immediate access to chemical-specific response protocols.

Required Permissions

To add and manage HAZMAT units in Pre-Plans, users must have the following permissions:
  1. Pre-Plans - Read

  1. Pre-Plans - Edit

  1. Pre-Plans - Publish

These permissions are typically assigned to all roles that will be creating Pre-Plans.

Video


Step-by-Step Guide

1. Inside of Pre-Plan editor, click on the HAZMAT icon in the Left Slider Menu and then Add New.






2. Look up the UN number by typing the number or search by chemical name.






3.  Enter NFPA 704 information if desired.






4.  Enter in quantity and location information.






5.  Click to add a last verified date.






6.  If applicable, apply an expiration date to the HAZMAT unit.

InfoFor more information on how Set Expiration works, please reference the Knowledge Base Article Pre-Plans: Expiring Items.






7.  Add any comments if desired. These comments will appear in the Dashboard if the User clicks on the HAZMAT Alert Tile.






8. Attach pictures or other files to the HAZMAT Pre-Plan Unit.  These will also be available to responders on the Responder Map.






9.  Assign the HAZMAT unit to one or more levels.






10.  Click on Add to finish editing the HAZMAT Pre-Plan Unit.






11. Click on the HAZMAT Pre-Plan Unit Icon in the Unmapped Items area and place it in the desired location on the Occupancy.






12.  The HAZMAT information will populate into the response Dashboard for easy reference during incident response.
Info
If the preplanner has provided the UN number and the chemical name, the Emergency Response Guide (ERG) information for the chemical can be seen by selecting "Show ERG".






13. Responders can also click on the HAZMAT unit on the map to view further information including any attachments.


Best Practices

Always verify chemical data using official sources or SDS sheets.

Use clear location descriptions to aid responders in quickly identifying hazards.

Attach photos of containers or placards for visual confirmation.

Avoid duplicating units unless necessary—use resizing and descriptive comments when possible.

Regularly review and update HAZMAT data to ensure accuracy.

Troubleshooting & FAQs

Q: Why isn’t my HAZMAT unit visible on the map?
A: Ensure it has been placed from the Unmapped Items list and the Pre-Plan has been published.

Q: Can I add multiple HAZMAT units for the same chemical?
A: Yes. Use the Clone feature or add separate units with distinct locations.

Q: What if the ERG link doesn’t appear?
A: Make sure both the UN number and chemical name are entered correctly.

Q: Are attachments visible to responders?
A: Yes. Uploaded files and images are accessible via the Responder Map.

 

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