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Step-by-Step Guide

Only the category of User Review will appear in the Expired Status view. All Expired Pre-Plans that were chosen to be Auto Removed have been automatically removed by the First Due System.

Best Practices

Do's

• Set realistic expiration dates based on actual temporary condition durations
• Use descriptive text in item descriptions to explain the temporary condition
• Choose "Auto Remove" for predictable temporary conditions with known end dates
• Select "User Review" for conditions that may need extension or evaluation
• Regularly monitor the expiring items list to ensure timely management
• Filter expired items periodically to address overdue reviews

Don'ts

• Don't set expiration dates too far in the future for uncertain conditions
• Don't use expiring items for permanent pre-plan elements
• Don't ignore expired items that require user review
• Don't forget to publish pre-plans after removing expired items
• Don't rely solely on auto-remove for critical safety-related temporary conditions
• Don't use vague descriptions that don't clearly identify the temporary condition

Tips & Recommendations

• Coordinate expiration dates with project timelines or permit durations
• Use consistent naming conventions for similar types of temporary conditions
• Consider setting expiration reminders in your department's calendar system
• Review expiring items weekly to stay ahead of expiration dates
• Document the reason for temporary conditions in the description field
• Train multiple staff members on expiring items management to ensure coverage

Troubleshooting & FAQs

Q: What happens if I forget to set an expiration date for a temporary condition?
A: The item will remain permanently in the pre-plan unless manually removed. You can edit the item later to add an expiration date.

Q: Can I extend the expiration date for an item that hasn't expired yet?
A: Yes, you can edit the pre-plan item and modify the expiration date before it expires.

Q: Why is an expired item still showing on the pre-plan map?
A: This occurs when the item was set to "User Review" rather than "Auto Remove." You need to manually delete the expired item from the pre-plan.

Q: Can I change an item from "Auto Remove" to "User Review" after creation?
A: You can edit the expiration settings before the item expires, but check system capabilities as this may vary.

Q: How do I know which items are about to expire?
A: Use the expiring items list with date filters to identify items approaching expiration. Consider setting up a regular review schedule.

Q: What happens to the expiring items list when items are automatically removed?
A: Auto-removed items remain in the list with a "removed" status for record-keeping purposes but are no longer active in the pre-plan.

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