Purpose Statement
Field Update Thresholds allow administrators to configure validation rules for numeric Field Update questions within Asset Checklists. These thresholds help identify unexpected changes in equipment or apparatus values by warning users when an entered value exceeds an acceptable increase.
Thresholds provide an additional layer of data validation while still allowing users to submit accurate values when large increases are legitimate.
Background Information
When creating or editing an Asset Checklist, administrators can configure thresholds for supported numeric Field Update questions. Thresholds are only available for number-specific Field Update selections and can be applied to eligible fields on both Equipment and Apparatus checklists.
Thresholds can be configured using one of two validation methods:
- Maximum Percentage Increase – Warns users when the new value exceeds a specified percentage increase from the previously recorded value.
- Absolute Delta (Fixed Increase) – Warns users when the new value exceeds a specified fixed numeric increase from the previous value.
Thresholds are configured during checklist setup and apply to both Equipment and Apparatus Field Update questions.
If multiple Field Update questions exist within a checklist, thresholds can be configured individually or for multiple questions at the same time.
Important Note:
Field Update thresholds only apply to Equipment Hours.
Required Permissions
Users must have permission to:
- Access the Assets module
- Access Assets Setup
- Create or edit Asset Checklists
Video
Step-by-Step Guide
1. Open Asset Checklist Setup
- Select the First Due logo.
- Navigate to Assets > Setup.
- Select Checklist.
2. Create or Edit a Checklist
- Create a new checklist or open an existing checklist.
- Select the Edit (pencil) icon for the checklist.
3. Locate a Field Update Question
- Find a supported Number Field Update question and select Configure Thresholds.
- If the option is not available, verify that the Field Update selection is one of the supported numeric fields listed below.
- Select Configure Thresholds.
Important Note:
Field Update thresholds only apply to Equipment Hours.
4. Select the Field Update Question
- If multiple Field Update questions exist, select the question(s) you want to configure.
- Configure thresholds for each selected question individually, or apply settings to multiple questions as needed.
Apparatus Odometer and Hours
Equipment Hours
5. Configure a Threshold Type
Choose one of the available threshold types.
A Field Update question can use either a Maximum Percentage Increase or an Absolute Delta (Fixed Increase), but not both simultaneously.
Maximum Percentage Increase
- Enter the maximum allowable percentage increase from the previously recorded value.
- For example, entering 10% will generate a warning if the new value exceeds a 10% increase over the previous value.
Absolute Delta (Fixed Increase)
- Enter the maximum allowable fixed increase.
- For example, entering 100 will generate a warning if the new value increases by more than 100 from the previous value.
6. Save the Checklist
- Select Save to store the threshold configuration.
- Save the checklist.
7. Review the End User Experience
When a user completes the checklist:
- Entering a value that exceeds a configured threshold displays a validation warning indicating the value exceeds the configured threshold.
- If one or more threshold warnings exist, submitting the checklist displays a confirmation message summarizing all threshold warnings.
- Users may review their entries and either correct the values or confirm and submit the checklist if the entered values are accurate.
Warning:
There is currently no notification setting available for Field Update Thresholds. If a user enters a value that exceeds a configured threshold, they will receive a validation warning during checklist completion. However, after reviewing the warning, the user can still select Confirm and Submit to complete the checklist if the entered value is correct. No notifications are sent when a threshold is exceeded.
Eligible Field Update Selections
Field Update Threshold configuration is available only for numeric (Number) Field Update questions. The following Asset fields support threshold configuration.
Apparatus
Apparatus Info
- Current PTO Hours
- Current Pump Hours
- Current Engine Hours
- Current Aerial Hours
- Current Odometer
Apparatus Specifications
- Normal Staffing Level
- Tire Pressure
- Front Tire Pressure
- Rear Tire Pressure
- Front Right
- Front Left
- Rear Right
- Rear Left
- Rear Axle 1 – Left Outside
- Rear Axle 1 – Left Inside
- Rear Axle 1 – Right Outside
- Rear Axle 1 – Right Inside
- Rear Axle 2 – Left Outside
- Rear Axle 2 – Left Inside
- Rear Axle 2 – Right Outside
- Rear Axle 2 – Right Inside
- Tiller Axle – Left Outside
- Tiller Axle – Left Inside
- Tiller Axle – Right Outside
- Tiller Axle – Right Inside
- Front Single (Motorcycle/Dual Sport)
- Rear Single (Motorcycle/Dual Sport)
Equipment
Equipment Info
- End of Primary Service Month
- End of Primary Service Year
- Equipment Hours
Equipment Type-Specific Fields
Important Note:
Estimated Replacement Cost is available for multiple equipment types. When configuring thresholds, it appears as a Field Update option for each applicable equipment type listed above.
| Equipment Type | Numeric Fields Available for Thresholds |
|---|---|
| Rope | Rope Length |
| Hose | Current Length, Diameter, Original Length |
| SCBA | Maximum Fill PSI, Estimated Replacement Cost |
| Chainsaw | Estimated Replacement Cost |
| Circular Saw | Estimated Replacement Cost |
| Extrication Tools | Estimated Replacement Cost |
| PPE | Estimated Replacement Cost, Number of Times Cleaned |
| Ladders | Closed Length, Estimated Replacement Cost, Length (Feet), Length (Meters), Number of Sections, Rail Size, Weight, Width |
| Power Equipment | Estimated Replacement Cost |
| Small Tools | Estimated Replacement Cost |
| Portable Pump | Estimated Replacement Cost |
| Extinguishers | Diameter |
| Electronics/Communications | Estimated Replacement Cost |
| Other | Estimated Replacement Cost |
Best Practices
- Configure thresholds for values that should normally change gradually, such as engine hours, PTO hours, odometer readings, or similar tracked measurements.
- Select the threshold type that best fits the field being monitored. A Field Update question can only use one threshold type at a time.
- Choose percentage-based thresholds when acceptable increases vary based on the current value.
- Use fixed-value thresholds when there is a known maximum expected increase between inspections.
- Review threshold values periodically to ensure they continue to align with operational expectations.
- Remember that thresholds generate warnings—they do not prevent checklist submission.
- Configure thresholds only for fields where large value changes are considered unusual or warrant review.
- Set thresholds that reflect your agency's normal operational usage to minimize unnecessary validation warnings.
- Review threshold values whenever operational procedures or inspection frequencies change.
Troubleshooting & FAQs
Why didn't the checklist prevent the user from submitting?
Field Update Thresholds generate validation warnings only. Users can still confirm and submit the checklist when the entered value is correct.
What happens if multiple Field Update questions exceed their thresholds?
The user receives a confirmation message listing all threshold warnings before submitting the checklist.
Can I configure thresholds for multiple Field Update questions?
Yes. If your checklist contains multiple Field Update questions, thresholds can be configured for each question individually or for multiple questions during checklist setup.
Can thresholds be configured for both Equipment and Apparatus checklists?
Yes. Field Update Thresholds are available for Field Update questions in both Equipment and Apparatus checklists.
Can notifications be sent when a threshold is exceeded?
Not at this time. Currently, users receive on-screen validation warnings and may confirm submission. Notification capabilities for exceeded thresholds are planned for a future release.
Why don't I see the Configure Thresholds button?
The Configure Thresholds option is only available for supported number-specific Field Update selections. If the selected field is not a supported numeric field, threshold configuration is not available.
Can I configure thresholds for text, date, or yes/no Field Update questions?
No. Threshold configuration is only supported for eligible number-specific Field Update selections.
Can I use both a percentage increase and an absolute delta for the same field?
No. Each Field Update question can use either a Maximum Percentage Increase or an Absolute Delta (Fixed Increase) threshold. Only one threshold type can be configured for a Field Update question at a time.