Purpose Statement
The Wrap Up section of Fire Incident Setup allows departments to configure narrative and signature requirements within Fire Incident Reports. These settings help standardize incident documentation, manage narrative access, and establish signature requirements based on departmental needs.
Background Information
The Wrap Up section contains two configuration areas:
- Narratives: Controls narrative availability, incident-specific requirements, CAD note placement, and editing restrictions.
- Signatures: Controls signature capture and the assignment of the Officer in Charge and Member Completing the Report.
These settings determine how users interact with the corresponding sections when completing Fire Incident Reports.
Required Permissions
Users must have the appropriate administrative permissions to access and modify Fire Incident Setup.
Video
Step-by-Step Guide
Step 1: Access Fire Incident Setup
- From the module stack, navigate to Incident Documentation > Fire Incident Setup.
- Scroll down and expand the Wrap Up section.
- The Narratives and Signatures configuration options will be displayed.
Step 2: Configure Narrative Contributions
The Allow Users to Contribute to the Narrative Regardless of Assignment option allows users to contribute to incident narratives without being assigned to the incident or a responding apparatus.
- Toggle this option On to allow narrative contributions regardless of assignment.
- Toggle Off to disable this option.
Step 3: Configure Unit Individual Narratives
The Unit Individual Narratives setting allows departments to enable individual narratives and establish requirements based on incident type.
- Toggle Unit Individual Narratives On.
- Select the applicable incident types from the available options.
- Configure the narrative requirement using the available selections, including Mandatory where appropriate.
Note: Enabling Unit Individual Narratives displays additional configuration fields for selecting incident types and narrative requirements.
Step 4: Configure the General Narrative
The General Narrative provides a department-level narrative field within the Incident Report.
- Toggle the General Narrative option On to enable the field.
- Select whether the narrative should be Optional or Mandatory.
Step 5: Configure CAD Notes
Departments can determine where imported CAD notes appear within the Incident Report.
Choose the preferred configuration:
- Populate CAD Notes in General Narrative: Places CAD notes within the General Narrative field.
- Populate CAD Notes in Separate Narrative Box: Displays CAD notes in a dedicated field below the General Narrative.
Step 6: Restrict Narrative Editing
The Restrict Other Users from Editing Each Other's Narratives setting prevents users from modifying narratives created by another user.
- Toggle On to restrict narrative editing to the user who created the narrative.
- Toggle Off to disable this restriction.
Note: When enabled, users can edit their own narratives but cannot modify narratives entered by other users.
Step 7: Configure Signature Capture
The Signatures section allows departments to enable electronic signature capture within Fire Incident Reports.
- Toggle Capture Signature On to enable signature capture.
- Toggle Off to disable this option.
Step 8: Configure Officer in Charge and Report Completion Assignments
Departments can configure how the Officer in Charge and Member Completing the Report fields are populated.
The following options are available:
- Set Officer in Charge from Member Completing the Report: Automatically assigns the Member Completing the Report as the Officer in Charge.
- Set Member Completing the Report from Officer in Charge: Automatically assigns the selected Officer in Charge as the Member Completing the Report.
Toggle the desired option On or Off based on departmental reporting procedures.
Best Practices
- Standardize Narratives: Configure narrative requirements to align with departmental reporting procedures.
- Consider Incident Types: Use incident-specific requirements to ensure narratives are completed when necessary.
- Review CAD Note Placement: Select the CAD narrative configuration that best supports your department's documentation workflow.
- Protect Narrative Accuracy: Consider restricting narrative editing to prevent users from modifying another member's documentation.
- Configure Signature Requirements: Determine whether electronic signatures should be captured as part of the reporting process.
- Verify Assignment Settings: Ensure the Officer in Charge and Member Completing the Report are populated according to department policy.
Troubleshooting & FAQs
Why can't users contribute to a narrative unless they are assigned to the incident?
Review the setting that allows users to contribute to narratives regardless of assignment. Enable this option if your department wants to allow contributions from unassigned users.
Why aren't Unit Individual Narrative options displayed?
The additional configuration options appear when Unit Individual Narratives is enabled.
Can narratives be required for specific incident types?
Yes. Unit Individual Narratives can be configured with incident-specific requirements.
Can CAD notes appear separately from the General Narrative?
Yes. Departments can configure CAD notes to populate a separate narrative field below the General Narrative.
How can I prevent users from editing another member's narrative?
Enable Restrict Other Users from Editing Each Other's Narratives. This limits narrative editing to the user who created the entry.
Why is the Officer in Charge automatically populated?
The Set Officer in Charge from Member Completing the Report option may be enabled. Review the signature configuration to determine how these fields are assigned.
Can the Member Completing the Report be automatically populated from the Officer in Charge?
Yes. Enable Set Member Completing the Report from Officer in Charge to populate this field based on the selected Officer in Charge.