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Incidents, Training and Events Payroll Report

Purpose Statement

The Points or Payroll canned report allows departments to view, filter, and export summarized payroll or point-based activity across Incidents, Training, and Events.

Administrators and supervisors can use this report to review personnel participation, verify compensation or point totals, and support payroll processing and auditing.

Background Information

The Points or Payroll report uses data from the Payroll Summary within the Incidents, Training, and Activities & Events modules.

For information to appear in the report, payroll or points tracking must be enabled and Payroll Summary information must be entered within the applicable records.

Common uses for this report include:

  • Reviewing personnel compensation or points for a specific pay period
  • Validating personnel participation across incidents, training, and events
  • Exporting payroll data for use outside of First Due
  • Reviewing stipends, pay rates, and point totals

Before running the report, confirm:

  • Payroll or Points tracking is enabled in the applicable modules.
  • Personnel have been added to the appropriate Payroll Summary grids.
  • Payroll Summary information has been entered consistently in the source records.

Required Permissions

Users must have the appropriate access to the Reports module and the payroll or points information used by the report.

Note: Access may vary based on your department's configuration and assigned permissions. If you cannot access the report or its data, contact your First Due administrator to review your permissions.

Video

Step-by-Step Guide

 

1. Navigate to the Reports Module

  1. From the main navigation menu, select Reports..

 

2. Select the Payroll/Points Category

  1. From the Reports menu, select Payroll/Points.

 

 

3. Choose the Report Type

  1. Locate the Report Type dropdown.
  2. Select Incidents, Training and Events Payroll.

Incidents training and events payroll _1.png

 

4. Review the Report Layout

  1. Review the payroll or points information displayed in the report.
  2. Personnel names are displayed with a dark gray background.
  3. Category headers are displayed with a light gray background.
  4. Review each personnel record for applicable information, including:
    1. Category subtotals
    2. Total amounts or points
    3. Pay Rate or Stipend parameters, when applicable
Incidents training and events payroll _2.png

 

5. Open Advanced Search Filters

  1. Select Advanced Search to display additional filtering options.

 

6. Apply Filters

  1. Use the available filters to narrow the report results.
  2. Filters may include:
    1. Date range
    2. Specific personnel
    3. Available payroll or points-related parameters

 

7. Run the Report

  1. Once filters are set, click Search.

  2. The report refreshes to display all matching payroll or points activity.

 

8. Download the Report

  1. Review the report results and confirm the appropriate records are displayed.
  2. Select Download to export the report as a CSV file.
Incidents training and events payroll _3.png

 

Best Practices

  • Verify Payroll Summary tracking is enabled in each applicable module before running the report.
  • Confirm personnel have been added to the appropriate Payroll Summary grids.
  • Use date filters that correspond with the payroll or reporting period you are reviewing.
  • Review personnel subtotals and overall totals before exporting the report.
  • Maintain consistent Payroll Summary data entry practices across Incidents, Training, and Events.
  • Correct inaccurate information in the originating record before generating the final report or export.

Troubleshooting & FAQs

Why is no data appearing in the report?

Confirm Payroll Summary tracking is enabled and that payroll or points information exists for records within the selected date range. Also review the report filters to ensure they are not excluding the expected records.

Why is a personnel member missing from the report?

Confirm the personnel member was added to the Payroll Summary grid on the applicable Incident, Training, or Event records.

Why do the totals not match the expected amount?

Review the source records for missing or incomplete Payroll Summary information. Pay rates, stipends, and other applicable payroll information should also be reviewed for accuracy.

Can I edit payroll information from the report?

No. The report is used to review payroll or points information. Corrections must be made within the originating Incident, Training, or Event record.

Can I export the report?

Yes. Select Download to export the report as a CSV file.