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Incidents, Training and Events Payroll Report

Purpose Statement

The Points or Payroll canned report allows departments to quickly view, filter, and export summarized payroll or point-based activity across Incidents, Training, and Events. This report helps administrators and supervisors ensure accurate compensation tracking, validate personnel participation, and support payroll processing and audits.

Background Information

The Points or Payroll report pulls data directly from the Payroll Summary configured within the Incidents, Training, and Activities & Events modules. Before this report can be used effectively, payroll or points tracking must be enabled and personnel must be properly configured within each module.

Common use cases include:

  • Reviewing personnel compensation or points for a specific pay period

  • Validating participation across incidents, trainings, and events

  • Exporting payroll data for external payroll systems

  • Auditing stipends, pay rates, or point totals

Prerequisites:

  • Payroll or Points tracking enabled in relevant modules

  • Personnel added to Payroll Summary grids

  • Payroll Summary data entered consistently

Required Permissions

To run and export the Points or Payroll canned report, users must have:

  • Access to the Reports module

  • Permission to view payroll or points data

  • Permission to export reports

Video

Step-by-Step Guide

 

1. Navigate to the Reports Module

  1. Click Reports from the main navigation menu.

 

2. Select the Payroll/Points Category

  1. From the Reports menu, select Payroll/Points.

 

 

3. Choose the Report Type

  1. From the Report Type dropdown, select Incidents, Training and Events Payroll.

 

 

4. Review the Report Layout

  1. The report displays payroll or points data grouped by personnel and category.

    • Personnel names appear with a dark gray background

    • Category headers appear with a light gray background

    • Each personnel record includes:

      • Subtotals by category

      • A total amount or total points at the bottom of the report

  2. Parameters such as Pay Rate or Stipend are included where applicable.

 

 

5. Open Advanced Search Filters

  1. Click Advanced Search to refine the report results.

 

6. Apply Filters

  1. Use available filters to narrow results, including:

    • Date range

    • Specific personnel

    • Other payroll or points-related parameters

 

7. Run the Report

  1. Once filters are set, click Search.

  2. The report refreshes to display all matching payroll or points activity.

 

 

8. Download the Report

  1. Click Download to export the report as a CSV file.

Best Practices

  • Confirm Payroll Summary tracking is enabled before running the report

  • Ensure personnel are added to Payroll Summary grids in all relevant modules

  • Use date filters to limit results to the correct pay period

  • Review subtotals and totals prior to exporting data

  • Maintain consistent payroll or points entry practices across all modules

Troubleshooting & FAQs

Why is no data appearing in the report?
Payroll Summary tracking may not be enabled, or no payroll data exists for the selected date range.

Why is a personnel member missing?
The personnel may not be added to the Payroll Summary grid in one or more modules.

Why do totals not match expectations?
Check for missing pay rates, stipends, or incomplete Payroll Summary entries in the source records.

Can payroll data be edited from this report?
No. This is a read-only report. Updates must be made within the originating Incident, Training, or Event record.

Related Articles

The following articles explain how to configure and manage Payroll Summary data that feeds this report:

Incidents

Events & Activities

Training

Personnel