Purpose Statement

The Violations Table provides a centralized view of inspection violations, allowing users to filter, review, and export violation data efficiently. This feature helps fire prevention teams track compliance, monitor trends, and manage inspection outcomes across occupancies.

Background Information

The Violations Table is part of the Inspections module and is designed to display only relevant violations tied to specific checklist responses. Violations will appear in the table only when marked as Fail, Citation, or Corrected, and must be associated with:

• A standard response checklist item, or
• A custom checklist item mapped to a standard response

This ensures data consistency and accurate reporting for compliance and follow-up actions.

Required Permissions

Users will typically need:

• Access to the Inspections module
• Permission to view inspections and violations data
• (Optional) Permission to export data (CSV download)

Note: Exact permissions may vary by agency configuration.

Video

Step-by-Step Guide
 

1. Access the Violations Table

1. Navigate to Inspections
2. Select Violations Table

2. Use Filters to Refine Results

1. Click the chevron (down arrow) to expand filters
2. Filter by:
   • Address
   • Status (e.g., Active)
   • Inspection Type
   • Initial Result or Current Result
   • Violation Date (From/To)
   • Resolve Date (From/To)
   • Total Inspections
   • Code Description or Marks
   • Transfer Status, etc.

3. Customize Table Columns

1. Show or hide columns by selecting/deselecting options
2. Reorder columns by dragging them
3. Sort columns (ascending/descending) by clicking headers
   • Note: Image column cannot be sorted

4. View Full Details

1. Click “Show More” within a field
2. View the full text in expanded format

5. Review Images

1. Click an image in the Images column
2. Navigate through images
3. Click “X” to exit

6. Access Related Actions

1. Use the Actions column to:
   • View the Fire Inspection
   • Review the form sent to the occupant

7. Navigate and Adjust Pagination

1. Scroll to the bottom of the table
2. Use page navigation or adjust results per page

8. Export Data

1. Apply filters as needed
2. Click Download (CSV) to export

Best Practices

• Apply filters before exporting to ensure clean, relevant datasets
• Use Current Result filters to identify unresolved violations
• Hide unnecessary columns to reduce clutter
• Review transferred vs. non-transferred violations for workflow tracking
• Use sorting to identify trends

Troubleshooting & FAQs

Q: Why don’t I see certain violations in the table?
A: Only violations marked as Fail, Citation, or Corrected and tied to standard or custom checklist responses will appear.

Q: Why can’t I sort the Image column?
A: The Image column does not support sorting functionality.

Q: My filters aren’t showing expected results—what should I check?
A: Verify date ranges, result filters, and transfer status selections.

Q: Can I export all violations at once?
A: Yes—adjust results per page or apply filters, then export as CSV.