Purpose Statement

Standard Remarks allow users to quickly apply consistent, pre-written comments to inspection checklist items tied to specific codes. This feature improves efficiency in the field, reduces manual typing on mobile devices, and ensures clear, professional, and standardized communication with property owners or occupants.

Background Information

During inspections, personnel often need to provide corrective actions or explanations for failed checklist items. Typing detailed remarks repeatedly can be time-consuming, especially on tablets or mobile devices. Standard Remarks solve this by enabling pre-configured responses that can be reused across inspections.

These remarks can include:

• Formatting (bold, italics, headers)
• Bullet or numbered lists
• Hyperlinks (e.g., NFPA references or equipment vendors)

They are especially useful for:

• Frequently cited violations
• Common compliance instructions
• Linking to external resources for corrective actions

Required Permissions

To create and manage Standard Remarks, users typically need:

• Access to Inspections Module
• Permission to Manage Codes / Code Organizer
• Administrative or supervisor-level privileges (recommended)

Video

Step-by-Step Guide
 

Step 1: Navigate to Code Organizer

1. Go to Inspections
2. Select Code Organizer

Step 2: Filter for Codes with Standard Remarks (Optional)

1. Locate the Standard Remarks filter
2. Set to Yes
3. Click Search to view applicable codes

Step 3: Open a Code

1. Locate the desired code
2. Click the Info (i) icon to view details (optional)
3. Click on the code to open it

Step 4: Add or Edit Standard Remarks

1. Scroll to the bottom of the code page
2. Click Add Standard Remark
3. Enter your remark using available formatting tools:
   • Bold, italics, underline
   • Headers and highlights
   • Bullet or numbered lists
   • Hyperlinks (e.g., NFPA or vendor links)
4. Save your changes

Step 5: Use Standard Remarks in a Checklist

1. Open an Inspection Checklist
2. Mark an item as Fail/Citation
3. Click the Remarks section
4. Select the Standard Remarks tab
5. Choose one or more predefined remarks
6. (Optional) Add additional custom text
7. Complete the inspection as usual

Best Practices

• Create remarks for frequently used violations to save time
• Use clear, actionable language for compliance instructions
• Include links to resources (e.g., NFPA codes or vendors)
• Format remarks for readability using bullets or headers
• Keep remarks concise but informative
• Regularly review and update remarks for accuracy

Troubleshooting & FAQs

Q: I added a standard remark but don’t see it in the checklist.
A: Ensure the remark is attached to the correct code associated with that checklist item.

Q: I can’t see the “Add Standard Remark” option.
A: Verify you have the required permissions to edit codes in the Code Organizer.

Q: Can I use multiple standard remarks at once?
A: Yes, you can select multiple remarks for a single checklist item.

Q: Can I still type custom remarks?
A: Yes, standard remarks can be combined with manually entered text.

Q: Why should I use standard remarks instead of typing?
A: They improve consistency, reduce errors, and save time—especially on mobile devices.