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EMS Setup - Custom Values for NEMSIS Questions

Purpose Statement

  1. This article demonstrates how to create custom values for NEMSIS questions within an EMS report, allowing agencies to add localized options to standard NEMSIS fields while maintaining compliance and proper data mapping.

Background Information

  1. Custom values for NEMSIS questions enable agencies to extend standard NEMSIS dropdown lists with agency-specific or state-specific options. This functionality maintains NEMSIS compliance by mapping custom values to appropriate NEMSIS codes while providing providers with relevant local choices during ePCR documentation.
  2. The system supports both DEMDataSet (state-specific demographics) and EMSDataSet (national NEMSIS standard) modifications, ensuring flexibility while preserving data integrity for reporting requirements.

Required Permissions

To complete this task, users need the following First Due permissions:

EMS Setup - Manage

  • Allow

EMS Setup - Manage Field Customization

  • Allow

These permissions ensure users can access the EMS Setup module, navigate to Custom Elements, and create or modify custom values for NEMSIS questions.

Video

Step-by-Step Guide


Step 1: Navigate to EMS Setup
  • Navigate to the EMS Setup found in the Incident Documentation module.
     
 
 
 
Step 2: Select Custom Elements Section
  1. Select the Custom Elements section from the sidebar menu
     
 
 
 
Step 3: Add New Custom Value
  1. Select Add from the Custom Values for NEMSIS Questions subsection to begin creating a new custom value
     
Select Add from the Custom Values for NEMSIS Questions subsection to begin creating.
 
 
 
Step 4: Choose the Data Set
  1. Use the dropdown to select the appropriate data set field you wish to edit:
    1. DEMDataSet - will compare against a state specific Demographics set
    2. EMSDataSet - will compare against the national NEMSIS standard
       
Choose the Data Set using the dropdown to set the appropriate field you wish to edit.
 
 
 
Step 5: Select the Field to Modify
  1. Once Data Set is selected, use the Field dropdown to select which specific field to edit
  2. Use the search bar to filter the list if desired for easier navigation
 
Once Data Set is selected use the Field dropdown to select which field to edit.
 
 
 
Step 6: Choose Master Value
  1. Using the Select Master Value dropdown, select a choice to add a customized value to
  2. Master Value dropdown choices will be based on the Field selected in the previous step
 
Using the Select Master Value dropdown select a choice to add a customize value to.
 
 
 
Step 7: Enter the Selectable Value
  1. From the Add Selectable Value field, enter the text that will appear for the provider to select within the ePCR
  2. This is the user-facing label that providers will see in the dropdown
​
From the Add Selectable Value is what will appear for the provider to select within the ePCR.
 
 
 
Step 8: Configure the Reported Code
  1. The Reported Code is an internal code mapped to NEMSIS values
  2. States receive their custom codes while NEMSIS receives the mapped values
  3. This ensures proper data flow and compliance reporting
     
 
 
 
Step 9: Create the Custom NEMSIS Value
  1. ​To create your Custom NEMSIS Value, select Add to finalize the configuration​
     
To create your Custom NEMSIS Value select Add.

Best Practices

  • Coordinate with your state EMS office before adding custom demographic values to ensure compliance
  • Use clear, descriptive names for selectable values that providers will easily understand
  • Test custom values in a development environment before deploying to production
  • Document all custom values and their purposes for future reference
  • Review custom values periodically to ensure they remain relevant and necessary
  • Maintain consistency in naming conventions across similar custom values
  • Consider the impact on reporting and data analysis when adding custom options

Troubleshooting & FAQs

Why don't I see my custom value in the ePCR?
  • Ensure the custom value was properly saved and that the field is active in your ePCR configuration.
What's the difference between DEMDataSet and EMSDataSet?
  • DEMDataSet contains state-specific demographic fields, while EMSDataSet follows the national NEMSIS standard. Choose based on whether you're modifying state or national data elements.
Can I edit a custom value after it's been created?
  • Yes, you can modify the selectable value and reported code, but be cautious as changes may affect existing data and reports.
How do I ensure my custom values don't interfere with NEMSIS compliance?
  • Custom values are mapped to existing NEMSIS codes through the reported code field, maintaining compliance while allowing local customization.
What happens if I delete a custom value that's been used in reports?
  • Existing reports will retain the data, but the option will no longer be available for new entries. Consider deactivating rather than deleting if historical data exists.
Can I add custom values to any NEMSIS field?
  • Not all NEMSIS fields support custom values. The available fields are determined by NEMSIS standards and state requirements.