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EMS Setup - EMS Stations/ Locations

Purpose Statement

  1. This article demonstrates how to add EMS stations to your system by first creating locations in the Admin module and then configuring them as EMS stations with specific station details and contact information.

Background Information

  1. EMS stations serve as the operational base locations for emergency medical services within your agency. The system requires a two-step process: first creating the physical location with basic geographic information, then configuring it as an EMS station with operational details such as station type and contact numbers. This separation allows for flexible location management across multiple modules while maintaining specific EMS operational data.

Required Permissions

To complete this task, users need the following First Due permissions:
EMS Setup - Manage 
  • Allow
Admin - Apparatus Location - Locations
  • Allow
These permissions ensure users can access both the Admin module for location creation and the EMS Setup module for station configuration.

Video

Step-by-Step Guide

Step 1: Navigate to Location List
 
  1. Navigate to the Admin module and select Location List
  2. Location List can also be found within the Assets module

 
Step 2: Create New Location
  1. Select New Location to begin the creation process
     
Select on New Location

 
Step 3: Enter Required Information
  1. Complete the two required fields when creating a New Location: 
    1. Location Name or Number 
    2. County
       

 
Step 4: Add Additional Location Details
  1. Continue entering additional Location details as needed
  2. Select Create to save the new location
Continue entering Location details then select Create.

 
Step 5: Navigate to EMS Setup
  1. Once Location has been created, navigate to the EMS Setup within Incident Documentation
     

 
Step 6: Access Stations Configuration
  1. Select Stations from the EMS Setup menu
     
Select Stations

 
Step 7: Edit the Created Location
  1. From the Actions column, you are now able to edit your created location
     
From the Actions column you are now able to edit your created location.

 
Step 8: Configure Location Type
  1. Set the Location Type using the dropdown menu
     
Set the Location Type using the dropdown.

 
Step 9: Add Primary Extra Phone Information
  1. Enter any Primary Extra Phone Numbers along with the Type designation
     
You can also enter any Primary Extra Phone Numbers along with the Type.

 
Step 10: Add Additional Phone Numbers
  1. Select the plus symbol to add any Extra Phone Numbers
     
Selecting the plus symbol will allow you to add any Extra Phone Numbers.

 
Step 11: Configure Phone Number Details
  1. Enter the phone number information
  2. Use the plus/minus icons to add or remove additional phone numbers as needed

 
Step 12: Save Station Configuration
  1. Once all information is completed, select Save to finalize the EMS station setup
     
Once completed select Save.

Best Practices

  1. Use consistent naming conventions for station names or numbers that align with your agency's operational procedures
  2. Ensure county information is accurate for proper jurisdictional reporting and dispatch coordination
  3. Include all relevant contact numbers for comprehensive communication capabilities
  4. Verify location coordinates and address information for accurate mapping and response planning
  5. Test phone numbers after entry to ensure they are functional and correctly formatted
  6. Document station types consistently across all locations for reporting and operational clarity
  7. Review and update station information regularly to maintain accuracy

Troubleshooting & FAQs

Why can't I see my new location in the EMS Stations list?
  1. Ensure the location was properly saved in the Admin module's Location List before navigating to EMS Setup.
     
Can I edit a station after it's been created? 
  1. Yes, you can edit station details by accessing the Actions column in the Stations section of EMS Setup.
     
What happens if I don't enter a county for the location? 
  1. County is a required field and must be completed before you can create the location.
     
How do I remove a phone number I added by mistake? 
  1. Use the minus icon next to the phone number entry to remove it from the station configuration.
     
Can I use the same location for multiple purposes? 
  1. Yes, locations created in the Admin module can be utilized across different modules while maintaining module-specific configurations.