Posting to the Job Board

Purpose Statement

Create and publish shift vacancies and assignments to the Job Board, where personnel can view and apply for available opportunities within the scheduling system

Posting to the Job Board allows administrators to make shift openings visible to all eligible personnel who can then proactively apply for positions
This feature is particularly useful for non-urgent shift coverage, special assignments, training opportunities, and positions that benefit from having multiple applicants
Job Board postings differ from traditional call shifts by allowing personnel to browse available opportunities and self-select rather than being contacted directly
The system maintains all posting details, application tracking, and selection history for administrative oversight and record-keeping
Job Board posts can run concurrently with traditional call shift methods to maximize coverage options
The job board utilizes the Candidate Method and the Rules that your department utilizes to determine who will fill the vacancy

Initiate the Call Shift Process
- Navigate to Scheduling from the main menu
- Select Call Shifts from the scheduling options

Complete Required Call Shift Information
- Fill in all applicable areas, ensuring you include the following essential details:
  - Start Date and Time: Specify when the shift or assignment begins
  - End Date and Time: Specify when the shift or assignment ends
  - Qualifiers and Positions Needed: Define required certifications, skills, or specific positions
  - Deadline Date and Time: Set when applications must be submitted by
  - Message: Provide detailed information about the assignment, requirements, and any special instructions

Add Posting to Job Board
- After completing all required fields, click on "Add to Job Board"
- This action publishes your call shift information to the Job Board where personnel can view and apply

Verify Job Board Posting
- Click on "JOB BOARD" to navigate to the Job Board interface
- Locate your newly created post to verify it appears correctly
- Review the posting details to ensure all information is accurate and complete

Manage Posted Content
- Review applicant responses and manage the selection process by clicking Details
- Accept or Deny posts by clicking the appropriate button

Complete Information Entry

Provide detailed and accurate shift information to help personnel make informed decisions about applying
Include specific qualifier requirements upfront to ensure only eligible personnel apply
Set realistic deadlines that allow sufficient time for personnel to see and respond to postings
Use clear, professional language in messages that explains expectations and requirements

Timing Considerations

Post to Job Board well in advance of shift start times when possible to maximize applicant pool
Consider posting during times when personnel are most likely to check the system
Set application deadlines that balance adequate response time with your staffing needs
Monitor posting performance to optimize timing for future posts

Content Best Practices

Write clear, concise messages that include all relevant details about the assignment
Specify any special requirements, equipment needs, or unique aspects of the position
Include contact information if personnel need to ask questions about the posting
Use consistent formatting and terminology across all Job Board postings

Common Mistakes to Avoid

Don't post without completing all required fields, as incomplete postings may confuse applicants
Avoid setting unrealistic deadlines that don't allow adequate response time
Don't forget to verify your posting appears correctly on the Job Board before finalizing
Ensure qualifier requirements are accurate to prevent unqualified applications

Posting Issues

If posting doesn't appear on Job Board: Verify all required fields are completed and "Add to Job Board" was clicked
For incomplete posting information: Edit the call shift details and re-add to Job Board if necessary
When postings appear incorrectly: Check that start/end times and dates are entered in proper format

Application Management Problems

If you can't see applicants: Ensure you're accessing the posting through the correct user interface
For missing application notifications: Verify notification settings are configured properly
When deadline issues occur: Check that deadline date/time is set correctly and hasn't already passed

Access and Permission Issues

If you can't initiate call shifts: Verify you have all required permissions listed above
For Job Board access problems: Ensure Job Board feature is enabled in system settings
When posting management options aren't available: Check your administrative permissions for call shift management

Frequently Asked Questions

Q: Can I edit a Job Board posting after it's published?
1. A: No, you have the ability to delete and report if necessary
Q: Can I post the same shift to both Job Board and traditional call shifts?
1. A: Yes, you can use multiple methods simultaneously to maximize coverage options
Q: What happens when the application deadline passes?
1. A: You can review all applications and select personnel based on your department's selection criteria