Updating Expired Permit

Updating Expired Permit

Purpose Statement

The purpose of this feature is to provide administrators and permit managers with the ability to update expired permits through two primary pathways: reactivation or closure. This functionality ensures proper permit lifecycle management and maintains accurate records of all permit statuses within the system.

Background Information

When permits reach their expiration date, they require administrative action to either reactivate them (if conditions are met) or formally close them. This process is essential for maintaining compliance with regulatory requirements and ensuring accurate permit tracking. The system provides two distinct workflows for handling expired permits, each with specific approval processes and documentation requirements.

Required Permissions

  • Permit Management permissions
  • Edit Permit permissions
  • Approval authority (for reactivation approvals)
  • Administrative access to permit records

Video



Step-by-Step Guide




1. Click on Edit to edit to update an "Expired" Permit.






2. Option #1 - Expired Permit - Click on Reactivation Submitted.






3. Enter notes for the expired permit reactivation request and then select Submit.


Enter notes for the expired permit reactivation request and then select Submit.



4. Select Approved.


Select Approved.



5. Update the expiration date, enter comments, then select Submit.


Update the expiration date, enter comments, then select Submit.



6. Select Denied.


Select Denied.



7. Enter a Reason for reactivation request denied and select Submit.


Enter a Reason for reactivation request denied and select Submit.



8. Option #2 - Expired Permit - Click on Closed.
  1. NOTE: A closed permit cannot be updated.





9. Enter reason for closure then Submit.


Enter reason for closure then Submit.



10. Click on Close.



Click on Close.



Best Practices

  • Always provide detailed notes when submitting reactivation requests to ensure proper documentation
  • Review all permit conditions before approving reactivations
  • Ensure new expiration dates comply with regulatory requirements
  • Use clear, specific language when documenting denial reasons
  • Consider the permanence of closing permits - this action cannot be reversed

Troubleshooting & FAQs

Q: Can I modify a closed permit? A: No, once a permit is marked as "Closed," it cannot be updated or modified in any way.

Q: What happens after I submit a reactivation request? A: The request enters the approval workflow where authorized personnel can either approve or deny the reactivation.

Q: How do I determine the appropriate new expiration date? A: Follow your organization's permit policies and applicable regulations when setting new expiration dates.

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