Training Setup: Topics
Video
Purpose Statement
Topics allow Fire/EMS agencies to organize training content into focused subject areas under broader Categories. Topics serve as the middle tier in the training hierarchy and are used to group Objectives that define specific training outcomes.
Background Information
In First Due’s training system, the structure follows:
Categories → Topics → Objectives
Topics represent distinct training subjects (e.g., “SCBA Use,” “CPR Techniques”).
Each Topic is linked to one or more Categories and may contain multiple Objectives.
Topics can be created manually or imported in bulk, and they support consistent classification across training programs.
Step-by-Step Guide
Accessing the Topics Section
Navigate to Training > Setup > Topics.
Use the Search Area at the top to filter the list by keyword or status.
Click any column header to sort topics in ascending or descending order.
Adding a New Topic
Click the Add Topic button.
Enter the Topic Name.
Select one or more Categories to associate with this Topic.
Select one or more Objectives to link to the Topic.
If Categories and Objectives haven’t been created yet, associations can be added later.
Click Create and the new Topic now appears in the list.
Bulk Importing Topics
Click Import Topics.
Download the sample spreadsheet template.
Enter your list of Topics in the Topic Name column of the CSV spreadsheet and then upload the completed file using the Choose File option. Select Import to upload the Topics.
Only Topic Names are included during import. Category and Objective associations must be configured manually afterward.
Deactivating a Topic
Click the X icon beside the Topic you want to deactivate and confirm the action when prompted. The Topic is removed from the active list.
Reactivating a Topic
Change the Is Active filter to No. and Select Search.
Locate the Topic to reactivate, select the Checkmark icon and confirm.
Editing or Deleting a Topic
Click the Pencil icon to edit an existing Topic.
Click the Trash Can icon to delete a Topic.
Bulk Deleting Topics
You may only delete Topics that have never been used in a training class. Used Topics must be deactivated instead.Select checkboxes next to one or more unused Topics. and then select the Trash Can icon above the list.
Best Practices
✅ Use standardized naming for Topics to maintain consistency across training classes.
✅ Associate Topics with appropriate Categories to ensure structured training delivery.
✅ Deactivate rather than delete Topics to preserve historical training records.
Troubleshooting & FAQs
Q: Why can’t I delete a Topic?
A: If the Topic has been associated with a training class, it cannot be deleted—only deactivated.
Q: Can I link Categories and Objectives during bulk import?
A: No. Only the Topic Name is included during import. Associations must be added manually afterward.
Q: Why aren't Objectives showing when I edit a Topic?
A: Make sure the Objectives have already been created in the system. They must be selected manually when editing or creating a Topic.
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