Training Setup: Topics

Training Setup: Topics

Purpose Statement

The Topics section within the Training Module Setup allows administrators to create, manage, and organize training topics that can be associated with categories and learning objectives. This feature enables systematic organization of training content, making it easier to structure educational programs and track learning outcomes across your department.

Background Information

Topics serve as foundational elements in the training module hierarchy, working alongside categories and objectives to create a comprehensive training structure. They represent specific subject areas or themes that training classes can be built around. Topics are essential for organizing training content logically and ensuring consistent educational delivery across your Fire/EMS department. This feature supports both individual topic creation and bulk importing for efficient setup of large training programs.

Required Permissions

These permissions are located in the Admin Section of Training Permissions:
  1. Manage Topics--Allows User to access the Topics section of Training Setup.

Video



Step-by-Step Guide

Accessing the Topics Section


1. Navigate to Training > Setup > Topics.




2. Use the Search Area at the top to filter the list by keyword or status.




3. Click any column header to sort topics in ascending or descending order.



Adding a New Topic

1. Click the Add Topic button.



2. Enter the Topic Name.

3. Select one or more Categories to associate with this Topic.

4. Select one or more Objectives to link to the Topic.

  1. If Categories and Objectives haven’t been created yet, associations can be added later.

5. Click Create and the new Topic now appears in the list.




Bulk Importing Topics


1. Click Import Topics.



2. Download the sample spreadsheet template.



3. Enter your list of Topics in the Topic Name column of the CSV spreadsheet and then upload the completed file using the Choose File option. Select Import to upload the Topics.


Info
 Only Topic Names are included during import. Category and Objective associations must be configured manually afterward.

Deactivating a Topic

1. Click the X icon beside the Topic you want to deactivate and confirm the action when prompted. The Topic is removed from the active list.




Reactivating a Topic


1. Change the Is Active filter to No. and Select Search.



2. Locate the Topic to reactivate, select the Checkmark icon and confirm.



Editing or Deleting a Topic

1. Click the Pencil icon to edit an existing Topic.



2. Click the Trash Can icon to delete a Topic.




Bulk Deleting Topics


Warning You may only delete Topics that have never been used in a training class. Used Topics must be deactivated instead.

  1. Select checkboxes next to one or more unused Topics. and then select the Trash Can icon above the list.

Best Practices

Do's

  • Create descriptive topic names that clearly identify the subject matter
  • Associate topics with relevant categories and objectives when available
  • Use the bulk import feature for efficient setup of multiple topics
  • Regularly review and organize your topic structure
  • Deactivate unused topics rather than deleting them when possible

Don'ts

  • Don't create duplicate topics with similar names
  • Don't delete topics that have been used in training classes
  • Don't skip associating topics with categories and objectives if they're available
  • Don't use overly complex or abbreviated topic names that may confuse users

Tips & Recommendations

  • Plan your topic structure before bulk importing to ensure consistency
  • Use the search and filter functions to manage large topic lists efficiently
  • Consider creating a naming convention for topics to maintain organization
  • Remember that category and objective associations can be added later if not initially available
  • Keep topic names concise but descriptive for better user experience

Troubleshooting & FAQs

Q: Why can't I delete a specific topic?
A: Topics that have been associated with training classes cannot be deleted. Use the deactivate function instead to remove them from active use while preserving historical data.

Q: Can I modify category and objective associations after creating a topic?
A: Yes, you can edit existing topics to add or change category and objective associations at any time using the pencil icon.

Q: What happens if I bulk import topics with the same names as existing topics?
A: The system will typically prevent duplicate topic creation. Review your existing topics before importing to avoid conflicts.

Q: Can I reactivate multiple topics at once?
 A: The interface shows individual reactivation using the check mark icon. For multiple reactivations, you'll need to repeat the process for each topic.

Q: What information is required for bulk importing?
A: Only the topic name is available when bulk importing. Categories and objectives must be associated individually after import.

Related Articles


    • Related Articles

    • Training Module: Release Notes (July 2025)

      Video New Features Course-Based Certification Requirements What: Training admins can now create certifications based on course completion instead of individual objectives. Why: Offers greater flexibility and clarity in tracking overall certification ...

    • Training Setup: Categories

      Purpose Statement The Categories section within Training Module Setup allows administrators to create, manage, and organize training categories that serve as the foundational structure for training classification. Categories help departments organize ...

    • Training Setup: Settings

      Purpose Statement The Training Module Settings section provides administrators with essential configuration options to customize how the training module operates within their department. These settings control payroll integration, category ...

    • Training Setup: Courses

      Purpose Statement The Courses section within the Training Module Setup allows administrators to create reusable training templates that standardize class delivery and ensure consistency across your Fire/EMS department. Courses serve as comprehensive ...

    • Training Setup: List Configuration

      Purpose Statement The List Configuration section within the Training Module Setup allows administrators to create, manage, and organize essential reference lists used when creating training classes. This feature centralizes the management of ...