Optional Category and Topic Fields During Course Creation

• What: Training administrators can now create courses without being required to assign a Category or Topic.

• Why: Improves efficiency and reduces unnecessary data entry for organizations that don’t rely on these fields for course structure.

• How:

  • Navigate to the course creation screen

  • Category and Topic fields are now optional and can be left blank

  • Save the course without selecting these fields

• Use Case: Useful when creating standalone or ad-hoc training courses where categorization isn’t needed, or for organizations that group content differently. This also brings course creation in line with the flexible setup available for class creation.
  

Enhanced Add Personnel Modal in Manage Certification Tab

• What: The Manage Certification tab now uses an upgraded Add Personnel interface with advanced user filtering and management options.

• Why: Improves efficiency and precision when assigning or removing personnel from certifications, especially for large or dynamic teams. This also provides consistency between the UI of other modules and the First Due Platform.

• How:

  • Open the Manage Certification tab

  • Launch the enhanced Add Personnel Modal

  • Apply dynamic filters by Scheduler, Shift, Station, Rank, and Unit/Qualifier

  • Use fuzzy search to match partial text across all filters

  • Select multiple filter criteria at once with clear selection handling

  • Assign certifications with custom Start Date and End Date parameters

  • Add and remove users using the same interface for bidirectional control

• Use Case: Ideal for organizations managing recurring training cycles, rotating teams, or complex staffing assignments. Administrators can assign certifications quickly across filtered personnel groups while maintaining clean records of assignment dates.
  

Objective Hours Auto-Sync with Manual Override

• What: Attendee objective hours now automatically update to match objective duration, with the flexibility to make manual edits as needed.

• Why: Ensures accuracy in hour tracking while allowing exceptions and adjustments for unique training situations.

• How:

  • Attendee hours appear as read-only and auto-sync with objective duration by default

  • Click the pencil icon to manually edit hours

  • A confirmation modal appears, alerting users that manual changes will disable automatic syncing

  • System records who made the override and when for audit purposes

• Use Case: Helpful for scenarios where training duration may vary by individual or role, such as field exercises or extended evaluations. Allows for accurate reporting and flexibility without compromising historical traceability.
  

Expanded Access to “Add from Template” in Activity Log

• What: Users can now initiate event creation from templates across all Activity Log views—Daily, List, and Calendar.

• Why: Promotes a more consistent and streamlined event creation process, regardless of view preference.

• How:

  • The “Add from Template” button is now available and consistently positioned near the Create New Event option in each view
    

  • In Calendar the Add From Template appears in a new modal (window) when selecting a date to create an event
    

  • Functionality remains unchanged from the standard event template creation flow

• Use Case: Ideal for users who manage events from different log views. This enhancement ensures quick access to pre-configured event templates, reducing redundancy and improving workflow consistency across the system.
  

Automatic Population of Provider and Accreditation Fields During E-Learning Course Import

• What: E-learning imports now auto-fill “Accredited By” and “Provided By” fields for better organization and filtering.

• Why: Streamlines data entry during import and improves downstream filtering, reporting, and course management.

• How:

  • During import, the system automatically populates the Accredited By and Provided By fields

  • Existing imported courses are also updated with provider and accreditation data

  • New filter options for both fields are available in the Add From Course Library interface

  • Class names now auto-sync with their corresponding Course Names upon import

• Use Case: Helps administrators maintain consistency across course metadata while enhancing search and filter capabilities in training libraries. Reduces manual setup effort and ensures clean, well-organized course catalogs.
  

Improved Interface Text and Controls for Clarity and Usability

• What: Multiple UI text changes and control updates were made to improve clarity and alignment with modern design standards.

• Why: Enhances user comprehension, reduces confusion, and modernizes the user interface for a more intuitive experience.

• How:

  • Settings Update:

    • “Display Responding Units By” is now labeled as “Display Associated Apparatus by:” for clearer terminology

  • Error Message Improvements:

    • Deletion errors for items such as objectives, topics, categories, and standards now display grammatically correct messages like:

      • “Unable to delete [item type] currently in use”

  • Checkbox Conversion to Toggle Switch:

    • The “Limited Edits Allowed” setting has been upgraded to a toggle control with a tooltip

    • Tooltip displays:

      • “When enabled, restricts certain fields when using this course”

• Use Case: These updates support a more professional and accessible interface, helping administrators better manage training configuration with clearer feedback and controls.