The Auto Estimate of Loaded Transport Mileage feature automatically calculates the distance between the scene address and the destination hospital, eliminating manual odometer reading entry and reducing documentation time. This feature streamlines ePCR completion for transport incidents while improving mileage accuracy for billing and reporting purposes.
Accurate transport mileage documentation is critical for EMS billing compliance and operational reporting. Traditionally, EMS personnel manually record odometer readings or estimate distances, which can lead to inconsistencies and documentation delays. The Auto Estimate feature leverages address data already entered in the ePCR to automatically calculate loaded transport mileage, ensuring consistency and reducing the administrative burden on field personnel.
Common Use Cases:
Prerequisites:
To enable and configure this feature:
To use this feature in the field:
Do:
Don't:
Tips for Optimal Use:
Q: The Calculate Loaded Mileage button isn't working. What should I check? A: Ensure that both the scene address (Response/Scene section) and destination hospital (Disposition section) are completely filled out. Incomplete address information will prevent the calculation from running.
Q: The calculated mileage seems incorrect. What should I do? A: Verify that both addresses are accurate and complete. If the calculation still appears incorrect, you can manually override the field with the correct odometer reading. Report persistent calculation issues to your system administrator.
Q: Can I use this feature for non-transport incidents? A: This feature is designed specifically for loaded transport mileage (patient on board). For non-transport incidents or response mileage, continue using standard documentation methods.
Q: Does this feature work with mutual aid transports to out-of-area hospitals? A: Yes, as long as the destination hospital address is in the system or can be manually entered. The calculation works for any valid address pair.
Q: What happens if I need to change the destination hospital after calculating mileage? A: You'll need to recalculate the mileage by clicking the Calculate Loaded Mileage button again after updating the destination hospital information.
Q: Is the calculated mileage based on actual road distance or straight-line distance? A: The feature calculates road mileage based on standard routing algorithms, providing realistic transport distance rather than straight-line calculations.
Q: Can I still manually enter mileage if needed? A: Yes, the calculated value can be manually overridden if necessary for accuracy or special circumstances.