NEMSIS Information

NEMSIS Information

Purpose

  1. To explain the NEMSIS section of the personnel record. 

NOTE: The following permissions are required to update NEMSIS information.
Under the Scheduling Permissions:
            Scheduling-Access Scheduling
Under Other Permissions:
            Personnel-Read
            Personnel-Edit
Under ePCR Permissions:
            Personnel Manage EMS Data

Video 




Navigating to the NEMSIS Personnel Section 

  1. Navigate to Personnel > Personnel List


  1. From this screen you are able to view all personnel in the department. 
  2. To edit NEMSIS information, select the pencil  to the right.
    1. For this example we will be updating Adam Leavitt's information.


  1. Next, select the NEMSIS sub menu from the list that appears on the left of the screen. 




  1. From here, you are able to document all NEMSIS data for this specific individual.



Required Fields 

  1. All fields are recommended to be filled out for the National EMS Information System (NEMSIS). 
  2.  Per NEMSIS, common state mandated fields include:
    1. State of  License
    2. States Licensure ID Number
    3. State EMS Certification Level
    4. Employment Status
    5. Date of Hire
    6. Primary/Secondary Job Roles
Note: Your state may require more or less information be documented. Always check with your states individual Office of EMS to determine required personnel record information. 

Field Definitions

  1. While most fields appear self explanatory, there are a few which can be confusing. 
  2. We will look at the following fields in detail:
    1. Motor Vehicle License Type
    2. National Registry Number, Certification Level, Expiration Date
    3. Employment Status Date
    4. Certification Level
    5. Licensure Field

Motor Vehicle License Type

  1. The motor vehicle license type can be found here, as well as the Personal Information sub menu of the Personnel Record. 
  2. Although you may have documented the type in the Personnel Information section, it does not automatically appear here. 
    1. You also have a larger amount of types to choose from under the NEMSIS section. 


National Registry Information

  1. The National Registry information is optional, and you may input it if your department requires it to be documented. 
  2. It will not create a new certification type that appears under certifications in the Training Module or the Personnel record.            
      

Employment Status Date

  1. The Employment Status Date is the date that the Employment Status was updated. 
      

Certification Level

  1. Certification Level is the level the individual is allowed to practice within your department. 
    1. For a individual to appear in ePCR reports, they must have a certification level listed. 
      

  1. Certification Level also appears under the Personnel Records section of the record, however it will not automatically update this field under NEMSIS. 
      

  1. To add additional certification levels, select the plus sign    to the right. 
    1. A new field will appear allowing you to add the additional record. 


  1. If you need to delete a level, select the minus sign  and the level will be deleted. 
      

Licensure Information

  1. Similar to the National Registry information, these fields will not create a certification under the Training Module or Certification section of the Personnel Record. 
      
  1. To add additional licensures, select the plus sign  to the right. 

      

  1. A second field will appear, in which you can put the additional licensures information. 


  1. To delete a Licensure, select the minus sign  to the right and the licensure will be deleted. 



Saving the NEMSIS Information

  1. Once you have completed inputing the information, you must save the record or all changes will be lost. 
  2. To save the information, select the Save button in the upper right hand corner.
      

  1. You will remain in the NEMSIS section of the record and a green box will appear in the lower left hand corner confirming all information saved appropriately. 









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