Release Notes - Assets

Release Notes - Assets

Info
In order to provide you with more detailed information on our updates we have broken the Release Notes down by module. 

Video


New Features

1.  Request process from the overview sections

What:  A "Request" button has been added to the Inventory Usage and Restock section for Apparatus, Stations and Kits.
Why:  This process will allow users to make requests for inventory items into the Request Boards.
How:  There are no steps to setup this feature, however users will need to have Inventory Requests - Create permission enable for their role.

For more information, please refer to the related article:  Inventory Usage and Restock - Request Feature



2.  Archive Kit and Inventory Relocation

What:  Kits can now be archived in the Assets module.
Why:  This process will allow users to relocate inventory into another kit while archiving the kit from which said inventory is currently located in.
How:  There are no steps to setup this feature, however users will need to have the Archive Kit permission enabled for their role.

This is very similar to the Swap feature for Apparatus with the difference being items can only be relocated to another kit.

For more information, please refer to the relates article: How to archive a Kit








Feature Enhancements


1.  Compartments Required in checklists

What:  A toggle has been added in the checklist build setup for Apparatus labeled "Compartments Required"
Why:  A need was identified to make it a requirement that users complete the compartment checks for those compartments that are associated with a checklist.
How:  The "Compartments Required" toggle needs to be on in the apparatus checklist build to utilize this feature.



Info
When this toggle is on any compartments associated with this checklist will have a visual indicator next to each item of equipment or inventory to let the user know that answering that question is required.



2. Equipment Hours Warning

What:  Users receive a warning notification when the recorded equipment hours are lower than the current record value
Why:  This ensures that the data is accurate and prevents any potential errors in the equipment hour tracking.
How:  There is a permission involved for this feature depending on which outcome is desired for the logged in user.  The permission, Equipment Hours Override
  1. Users with this permission enabled will be able to override the lower value within a check and equipment record.
  2. When users without this permission enabled enter a lower value than the current value, an error will display "Equipment Hours Must Be equal or Higher Than <current value>."
      




3.  Remove Required Fields for Apparatus Record

What:  We recently updated the apparatus wizard to not require certain fields to upload apparatus, to be consistent with this, we have now removed the requirement for those fields in the apparatus record when users manually enter a new apparatus.
Why:  This accommodates agencies that are not Fire Departments who do not have NFIRS requirements. 
How:  When creating or editing an apparatus, the following fields are not required anymore. We can save the apparatus with those empty fields:

  • Department Vehicle ID

  • NFIRS Apparatus Type

  • Primary NFIRS Use

  • NFIRS Apparatus ID







4.  Work Order Number included in the Work Order Main Page

What:  The Work Order Number now displays in the top panel of the Main Work Order Page when editing an existing work order.             
Why:  Agencies defined a need to be able to see the Work Order Number while inside the Work Order.
How:  There are no steps required to setup this feature.  




Alert
The number will only display when editing an existing work order, NOT on its creation.


5.  Fluid Types Updates

What:  Fluid Types can now be ordered by default in alphabetical order or users can arrange the types in whatever order they choose.            
Why:  Customers defined a need to be able to control the order in which the Fluid Types displayed.
How:
  1. The default position order initially matches the alphabetical order. 
  2.  When a new item is added it is placed at the end of the list.  
  3.  Manual sorting by position is allowed by selecting the actions stack in the position column,
  4. When adding or editing a Fluid in an apparatus, the Fluid Type field is displayed in the same order as defined in SETUP.  
  5.  After manually positioning the elements in the SETUP, the order in the Fluid Type field is adjusted according to the modification made.


6. Display Previous Field in Update Values in the Checklist

What:  The system will now display the current values for apparatus field update questions when entering them in a checklist or fluid log.            
Why:  Customers defined a need to assist users with a reference to avoid entering incorrect data.
How:  The Display Previous Values toggle needs to be enabled for each checklist item containing the field update values when creating/editing the Checklist.



7. Add attachments to inventory

What:  The system now allows files to be attached to an inventory record.             
Why:  Customers defined a need to store relevant documents (i.e., images, manuals, etc.) directly with the inventory item for easier reference and management. 
How:  Users can upload files and images or open the camera and capture images in the "Attachments" tab when creating or editing an item in the inventory list.



Pertinent information is as follows:
  • File size limits for attachments are 64MB per file up to 5 attachments.
  • Users are notified if they attempt to upload a file that exceeds the size.
  • When the user uploads 5 files, all options to attach are disabled.
  • Users have the options to delete or download the files
  • Supported file types include, JPEG, PNG, PDF and Word documents
  • While a file is being uploaded, the inventory item cannot be saved or deleted.



8.  Overall Checks Page

What:  The Dashboard within the Assets module has been reconfigured to display ALL checks instead of Checks Due Today.
Why:  Customers defined a need to have one place to access all asset checks.

Functionality and actions for the Overall Checks Section are as follows:
  1. The Station and Apparatus filters remain as defined.
    1. The filter is loaded with the first station being the default if no other assignment has been defined for the authenticated user in the Scheduler module.
  2. OVERALL CHECKS maintains the functionality of the former Checks Due Today but now includes ALL checklists when selecting Station, Apparatus, Equipment or Kit tabs, regardless of their schedule type, i.e., On Demand, Due, Overdue etc.
  3. After selecting Start Check from the aforementioned tabs above, a modal opens with the checklist options also available in the Checklist Section of Apparatus, Station, Equipment, and Kit Checks.
      1. Available checklists to Start/Join (On Demand, Scheduled, and or Overdue)
      2. Incomplete Checklists to Resume/Join
      3. Checklist History


For more information, please refer to the related article Assets Dashboard - General Navigation.

Fixes

1. Inventories character length discrepancy.

There was a discrepancy in the number of characters allowed for the name of an Inventory item and of the same allowed of that in a checklist which was causing an error when attempting to add said item to the restock list.  This has now been corrected.





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