• Enable personnel to submit formal time off requests through the scheduling system
• Streamline the time off request process with automated routing and notifications

Background Information

• The Time Off request feature integrates with the department's scheduling system to manage personnel availability
• Requests are routed to designated supervisors or administrators for approval
• The system displays available dates based on current scheduling parameters and department policies
• Time off requests help ensure adequate staffing levels while accommodating personnel needs
• Feature supports various time off types, including vacation, sick leave, personal days, and training
• Essential for maintaining compliance with labor agreements and department policies

Required Permissions

1. Access Scheduling
   
2. Access Time Off 

Video

Step-by-Step Guide

Accessing the Time Off Request System

• Navigate to Scheduling > Time Off from the main menu
• The system will display your current schedule with available request dates
  

Setting Your Request Date Range

• Review the dates displayed as selectable boxes (defaults to next 30 days)
• Modify the date range if needed by selecting Time Off Start Date field
• Adjust the Time Off End Date field to expand or narrow your viewing window
• Available working dates within your selected range will appear as clickable options
  

Creating Your Time Off Request

• Select the specific date(s) you are requesting time off by clicking on the date boxes
• In the recipient field, type the name of the supervisor or administrator who should receive your request
• Select the correct recipient from the dropdown list that appears
• Choose the appropriate Time Off Type from the dropdown menu (vacation, sick, personal, etc.)
  

Adding Required Details

• Select a Time Off Subtype if needed
• Select a Project Code from the dropdown if your department requires this information
  
• Determine your time off preference:
  • Full Hours: Request the entire shift/day off
  • Partial Hours: Request only a portion of the shift off
• If your department uses Pre-determined Time Frames, select from the Time Frames dropdown
  

Submitting Your Request

• Review all information for accuracy
• Click Submit Request to send your time off request for approval
• You will receive confirmation that your request has been submitted
  

Best Practices

• Submit time off requests as early as possible to allow adequate time for scheduling adjustments
• Verify you are selecting the correct dates before submitting your request
• Choose the most appropriate time off type to ensure proper tracking and compliance
• Include project codes when required to maintain accurate cost accounting
• Check department policies regarding minimum advance notice requirements
• Consider staffing levels and operational needs when requesting popular dates (holidays, weekends)
• Follow up with your supervisor if you don't receive approval notification within the expected timeframe

Troubleshooting & FAQs

• Q: I don't see the dates I need in the selectable boxes?
  

• A: Adjust the Time Off Start Date and Time Off End Date fields to expand your viewing range. 
  

• Q: The person I need to send the request to doesn't appear in the dropdown? 
  

• A: Ensure you are typing the name correctly and that the supervisor has proper permissions in the system. Contact your administrator if the intended recipient is missing from the list.
  

• Q: What's the difference between Full Hours and Partial Hours? 
  

• A: Full Hours requests time off for your entire scheduled shift, while Partial Hours allows you to request only specific portions of your shift (e.g., first half, last few hours).
  

• Q: My department mentions Pre-determined Time Frames, but I don't see that option? 
  

• A: This feature may not be enabled for your department or user role. Contact your administrator to verify your department's time off configuration.
  

• Q: I submitted a request, but I want to make changes. 
  

• A: Contact your supervisor or administrator immediately. Depending on department policy, you may need to submit a new request or have the original request modified.
  

• Q: How will I know if my request is approved or denied? 
  

• A: You can see the status of your Time Off within the My Time Off tab.