Performing a Monitor Import inside an ePCR

Performing a Monitor Import inside an ePCR

Purpose Statement

This article explains how EMS providers can filter and import patient care data from integrated medical devices into an ePCR within First Due. This process reduces manual data entry, improves documentation accuracy, and ensures vital signs, procedures, and events are correctly captured for reporting and compliance.

Background Information

First Due integrates with supported EMS medical devices to automatically capture patient data such as vital signs, procedures, and case summaries. Providers can review, filter, and selectively import this data directly into an active ePCR.
Common use cases include:
  • Importing monitor vitals recorded during patient care
  • Reducing duplicate documentation
  • Ensuring accurate timestamps and device-sourced data
Prerequisites:
  • An active ePCR
  • A supported, integrated EMS medical device
  • Data transmitted from the device to First Due

Required Permissions

Users must have permissions that allow them to:
  • Access ePCRs - My EMS Care Reports - Read, Update, Create
Permissions are typically assigned by an administrator within User Roles & Permissions.

Video


Step-By-Step Guide


1. Open the Monitor Panel
  • Open the applicable ePCR.
  • Select the Monitor button within the ePCR.


Click on Monitor button inside an ePCR.



2. Review Available Device Cases
  • A list of integrated device cases appears, defaulted to the last 24 hours.
  • Locate your case by matching:
    • Device ID
    • Date and time of the incident
  • If needed, select Filter in the top-right corner to refine results.





3. Apply Filters
  • Filter cases by:
    • Device
    • Serial number
    • Date range
  • Select Apply to update the list.





4. Select a Device Case
  • Select the appropriate device case.
  • Click Next to begin the import process.


Once a device is select click on Next to begin the importing process.



5. Review Vital Signs
  • The Vital Signs tab defaults to a 3-minute interval.
  • Select Filter if you need to refine the interval.


Vital signs tab by default is filters by a 3 minute time interval.



6. Adjust Time Intervals
  • Choose from:
    • 3-minute
    • 5-minute
    • 10-minute intervals
  • Select Apply


The list can be filtered by 3, 5 or 10 minute intervals.



7. Confirm Vital Signs
  • Select the vital signs to import.
  • Click Next or navigate to the Devices tab.


Once all vital signs are chosen select the Next button or on the Devices tab.



8. Select Additional Data
  • From the Devices tab, choose which data to import:
    • Procedures
    • Events
    • Case summary
  • Select Import when finished.


From the Devices choose which Procedures, events or case summary to import.



9. Confirm Import Success
  • A success indicator confirms the data was imported.


You will see an indicator that the data has been imported successfully.



10. Verify Imported Data in the ePCR
  • Imported data populates automatically:
    • Vital signs → Vitals tab
    • Events and summaries → Devices tab


The selected information will import into the ePCR. Vital signs will populate under the vitals tab. Other events will populate under the device tab.



11. Review Imported Procedures
  • Imported procedures appear under the Treatments section of the ePCR.


Procedures will import within the Treatments

Best Practices

Do’s
  • Verify device ID and timestamps before importing
  • Use filters to reduce unnecessary data
  • Review imported data for accuracy after completion
Don’ts
  • Don’t import data from the wrong device or incident
  • Don’t skip reviewing vital sign intervals before importing
  • Don’t assume all data should be imported—select only what’s needed
Tips & Recommendations
  • Use shorter intervals for cardiac or critical patients
  • Import only finalized data to avoid duplicates
  • Confirm device connectivity before starting documentation

Troubleshooting & FAQs

The device case does not appear
  • Confirm the device is integrated and transmitted data
  • Expand the date range using filters
Imported data is missing
  • Verify selections before clicking Import
  • Confirm you are viewing the correct ePCR tabs
Duplicate data appears
  • Ensure data was not imported previously
  • Review timestamps and intervals carefully

Related Articles

  1. ePCR: Create and Document without Internet Connection
  2. Setting up the ePCR - Devices
  3. Completing an ePCR - 4. Vital Signs

Additional Considerations

  • Imported data is read-only and sourced directly from the device
  • Administrators should routinely verify device integrations
  • Accurate imports support compliance, reporting, and QA workflows

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