Med Kits: Overview
Purpose Statement
The Med Kits feature allows departments to efficiently track, manage, and monitor medication kits across the organization. This overview explains how to navigate Med Kits, view kit contents, apply filters, and understand kit status, ensuring medication accountability, compliance, and readiness.
Background Information
Med Kits are part of the Medications module and are used to organize medications into sealed or unsealed kits for vehicles, apparatus, stations, or personnel. Each kit provides visibility into medication quantities, expiration dates, custody, and service status.
Common use cases include:
Daily or shift-based medication checks
Tracking controlled substances
Identifying expired or missing medications
Managing custody exchanges between personnel
Prerequisites:
Medications module enabled
Med Kits configured for the department
Appropriate user permissions
Required Permissions
Users must have one or more of the following permissions to fully interact with Med Kits:
Med Kits - Allow
Count Medications - Allow
Meds - Custody Exchange - Allow
Meds - Usage - Allow
Transfer Medications - Allow
Remove Medications - Allow
Receive Medications - Allow
Permission availability may vary by role and department configuration.
Video
Step-by-Step Guide
1. Access the Med Kits Module
Navigate to the Medications module.
Select Med Kits.
2. Review the Med Kit Panel
The Med Kit Panel on the left displays all Med Kits for the department.
The kit highlighted in blue indicates the kit currently being viewed.
Use the Search bar to locate a specific kit.
3. Use Filter Tools
Select the Filter option.
Choose one or more filter criteria:
Medication Name
Lot Number
Serial Number
Expiration Date
Select Apply to display matching kits.
4. View Out of Service Kits (if applicable)
Enable the Out of Service toggle to display kits currently marked out of service.
This is permission based if able to view OOS Med Kits.
5. Expand or Collapse Kit Groups
Kits may be organized into groups.
Use the expand/collapse arrow to show or hide kits within a group.
6. Use Kit Action Buttons
Action buttons allow you to:
Document:
an inventory count
usage
transfer
remove
receive
Perform a custody exchange
Available actions depend on user permissions.
7. Switch Between Views
Select either the List View or Grid View icon.
The active view is indicated by the icon highlighted in blue.
8. Review the Kit Banner
The banner across the top of the screen displays:
Kit Name
Most recent inventory count date
Last user to perform an inventory count
Location
Current seal information (if applicable)
Current custody holder (if applicable)
Permission-based banner actions include:
Update Record – Opens the Edit Med Kit page
In Service Toggle – Prompts a modal to enter a reason and comments
Custody Exchange Icon – Allows custody transfer based on permissions
9. View Kit Contents
The main content area displays:
Medication types
Quantities
Expiration dates
Medications are organized within pouches.
Select a medication name to view detailed information.
10. Manage Pouches
Use the pouch icons to:
Sort pouches
Expand or collapse individual pouches
11. Expand or Collapse All Pouches
Select the expand/collapse all icon in the upper-left corner of the pouch section to quickly show or hide all pouch contents.
Best Practices
Perform inventory counts on a regular schedule
Review expiration dates frequently to prevent compliance issues
Use filters to quickly locate kits with specific medications or concerns
Confirm custody exchanges during shift or unit changes
Keep kits grouped logically by apparatus, station, or assignment
Troubleshooting & FAQs
I don’t see certain action buttons—why?
Action availability is permission-based. Contact your system administrator if access is needed.
Why isn’t custody information displayed?
Custody details appear only if custody tracking is enabled for the kit.
Why are some kits missing from the list?
Check active filters or whether the Out of Service toggle is enabled.
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