Location List: Deleting a Location (Station)
Purpose Statement
The location deletion feature allows administrators to permanently remove location records from the Assets module when facilities are decommissioned, consolidated, or no longer needed. This function maintains database integrity by eliminating outdated location data while providing critical safeguards to prevent accidental deletion of locations with associated data or reporting requirements.
Background Information
Location deletion is a permanent administrative action that requires careful consideration due to the interconnected nature of location data across Fire/EMS operations. Locations may be referenced in incident reports, asset assignments, personnel records, and various system modules. The deletion process includes confirmation steps and warnings to help administrators understand potential impacts before proceeding. This feature supports organizational changes such as station closures, facility consolidations, or administrative restructuring while maintaining data integrity.
Required Permissions
Users must have administrative permissions within the Assets module to delete location records. Required permissions include:
- Assets module administrative access
- Location List management permissions
- Location deletion permissions
- Advanced administrative privileges for permanent record deletion
Contact your system administrator if you cannot access the deletion functions described in this guide.
Video
Step-by-Step Guide
Best Practices
Do:
- Thoroughly review all warning messages before confirming deletion
- Check for historical incident data tied to the location
- Coordinate with dispatch and operations teams before deleting active locations
- Document the reason for location deletion for audit purposes
Don't:
- Delete locations without reviewing all system warnings
- Proceed with deletion if you're unsure about data dependencies
- Delete active operational locations without proper coordination
- Rush through the confirmation process
- Delete locations during active incidents or emergency operations
- Ignore warnings about reporting or module data connections
Troubleshooting & FAQs
Q: Can I recover a deleted location? A: No, location deletion is permanent and cannot be undone. The system provides multiple warnings specifically because recovery is not possible.
Q: Why am I seeing additional warning information for some locations? A: The system analyzes data dependencies and presents specific warnings for locations that have associated data in reporting systems or other modules.
Q: What should I do if I'm unsure about deleting a location? A: Do not proceed with deletion. Consult with your system administrator, review all associated data, and consider alternative solutions.
Q: How do I know if a location has active equipment or apparatus assigned? A: Click the location name to access the Overview record, which shows all associated assets and equipment assigned to that location.
Additional Considerations
Data Dependency Assessment
Before deleting any location, verify it's not referenced in:
- Active incident reports and call records
- Asset and equipment assignment logs
- Personnel and staffing records
- Preventative maintenance schedules
- CAD system integration
- Historical reporting requirements
- Compliance and audit documentation
Organizational Impact
Location deletion may affect:
- Asset tracking and inventory
- Historical data analysis and reporting
- Integration with external systems
- Compliance with regulatory requirements
Change Management Process
Implement procedures for:
- Approval workflows for location deletion
- Coordination with affected departments
- Documentation of deletion rationale
- Communication to system users
- Review of deletion impact on operations
System Integration Considerations
Before deletion, assess impact on:
- CAD system location references
- Automatic reporting systems
- Third-party integrations
- GIS mapping and navigation systems
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