Form Builder - Multi Data Field List

Form Builder - Multi Data Field List

Purpose Statement

The Multi Data Field List Block allows users to create organized, structured data collection forms within the Form Builder by adding multiple related data fields in a single, cohesive list format. This feature streamlines data entry for inspections and invoicing by enabling users to capture multiple instances of related information efficiently, such as construction types, occupancy classes, and life hazard groups.

Background Information

The Multi Data Field List Block is a specialized form component designed for Fire/EMS departments that need to collect multiple instances of specific data categories during inspections and invoicing processes. This block is particularly valuable when documenting properties with multiple construction types, occupancy classifications, or life hazard assessments. The feature supports flexible column configurations and provides standardized data collection that ensures compliance with fire code requirements and consistent reporting across department operations.

Required Permissions

To create and edit forms using the Multi Data Field List Block, users must have:

  • Form Builder access permissions
  • Edit permissions for the specific module (Inspections or Invoicing)
  • Administrative or supervisor-level access to modify form structures

Video


Step-by-Step Guide




1.  Create a new form or select edit to edit an existing form.






2. Mouse over in the left margin at the current block and select the + sign to add a Multi Data Field List Block under the current Block.






3. Select Multi Data Field List from the drop down menu.






4. Select Tune then select "+" to add a Multi Data Field to your form.
  1. "+" can be selected for each row needed.
  2. Convert to: 
  3. Move up and down, or delete (select the X 2 times).







5. Select the data field for each row you created and then select the number of columns.
  1. Fields available are:
    1. Additional Construction Type - Columns 1-4
    2. Additional Occupancy Class - Columns 1-4
    3. Life Hazard Group
      1. 3 columns is the default for the Life Hazard Group.  No changes can be made.




6. Example form with the Multi Data Field Printed:



Best Practices

  • Plan your data collection needs before adding fields to avoid excessive modifications
  • Use consistent column configurations across similar forms for user familiarity
  • Test form functionality with sample data before deploying to field users
  • Consider the mobile display when selecting column configurations
  • Group related data fields logically within the list structure
  • Limit the number of fields to essential data points to prevent form complexity

Troubleshooting & FAQs

Q: Why can't I modify the column settings for Life Hazard Group? A: Life Hazard Group is preset to 3 columns for compliance and standardization purposes. This cannot be changed.

Q: How many data fields can I add to a single Multi Data Field List? A: While there's no strict limit, consider user experience and form length when adding multiple fields.

Q: Can I reorder fields after creating them? A: Yes, use the "Move up" and "Move down" options to reorder fields as needed.

Q: What happens if I accidentally delete a field? A: You'll need to recreate the field using the "+" option. Always confirm deletion by selecting "X" twice.

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