1. Click on Download CAD.
2. Select appropriate incident and click on icon under Actions.
3. Select Unit you are completing the report as.
4. Click on "Download CAD".
5. Click on "Import" if you want to import crew members associated to this unit.
6. Click on Fire Short Form.
Associating an Incident Report to the EMS Report activates the "Fire Short Form" from the left section stack.
7. Clicking on "Complete" will light up all Incident Documentation requirements in red.
8. Fill out Fire Incident documentation Fields as appropriate.
9. Select Overall Department Actions taken.
10. Departments have ability to add required fields within Incident Documentation.
Those required fields will be visible in Fire Short Form.
11. From within Fire Short Form you can:
Open Incident- Opens full Fire Form within the Fire Incident List. Will simultaneously close and save the EMS Documentation as a draft.
Save as a Draft - Saves the Fire Short Form as a Draft
Complete- Runs Validations for NERIS and Department Required Fields.
Best Practices
For Administrators
- Start with "Optional" setting during rollout
- Ensure CAD integration is properly configured
- Train providers on workflow changes before implementation
- Monitor adoption rates and gather feedback
For EMS Providers
- Always attach CAD data before accessing Short Form
- Review auto-populated fields for accuracy
- Use narrative templates for consistency
- Address validation errors promptly using provided guidance
Workflow Optimization
- Complete Short Form immediately after patient care documentation
- Verify incident type compatibility (31-, 32-series supported)
- Coordinate with fire personnel to avoid concurrent editing conflicts
Troubleshooting & FAQs
Common Issues
Q: Fire Incident Short Form section not appearing
A: Verify EMS documentation is attached to CAD incident data. The Short Form requires CAD information to function.
Q: Concurrent editing conflicts
A: Only one user can access the fire incident record at a time. If someone is using the Short Form, the Fire Incident List record will be locked, and vice versa.
Q: Validation errors on completion
A: Review highlighted required fields. Use "Open Incident" button to access full Fire Form for complex corrections.
Q: Custom fields not appearing
A: Custom required fields appear at the bottom of the Short Form. Fields tied to apparatus or personnel require access to the full Fire Form.
Supported Incident Types