Checklist: Deleting/Archiving a Checklist

Checklist: Deleting/Archiving a Checklist

Purpose

  1. The purpose of this article is to inform First Due users how to delete/archive a checklist in the First Due Assets module that is no longer needed.
Info
Info:  Checklists that have not been utilized or completed will be deleted from the First Due system.  Checklists that have been completed and have user data associated with them will be archived so that the historical data will be accessible from within the First Due system.  The system automatically determines whether to delete or archive a checklist.
Warning
Idea: Deleted/Archived checklists cannot be recovered and will have to be recreated.  If there is potential that the checklist may be utilized again in the future, it may be more appropriate to deactivate the checklist as opposed to Deleting/Archiving it.  Deactivated checklists can easily be reactivated when needed without having to be recreated. 
Notes
Note: Although Active/Inactive checklist names cannot be duplicated, Deleted/Archived checklist names can be duplicated or reused when creating a new checklist.


Video




Directions


1. Click on Assets.


Click on Assets.



2. Click on Setup.


Click on Setup.



3. Click on Checklist.


Click on Checklist.



4. Locate the checklist that is to be Deleted/Archived.


Located the checklist that needs to be deleted.



5. Click on the Delete/Archive icon in the Actions column of the selected checklist.


Click on the delete icon in the Actions column of the selected checklist.



6. The First Due system will prompt for confirmation.  For checklists that are to be deleted, click on Delete.  For checklists that are to be archived, click on Yes. 


The First Due system will prompt confirming confirmation. Click on Delete.


The First Due system will prompt to confirm that that checklist is to be archived.  Click Yes.


Alert
Once archived, checklists CANNOT be restored.



7. Deleted checklist no longer appear in the First Due system.  Archived checklists can be found by clicking on the archived tab.


The deleted checklist no longer appears in the First Due system.





















Archived checklist can be located by clicking the Archived button at the top of the screen.
















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