Assets Release Notes: July 2025
Video
New Releases
1. Fluid Type Requirements
You can now configure additional required fields directly within the Fluid Type setup screen.
How it works:
- When creating or editing a Fluid Type, new checkbox options allow you to mark the following fields as required:
- Location
- User
- Engine Hours
- Odometer
- Cost
- Fluid Info
- Fluid Attachment
- These checkboxes are unchecked by default.
- Once selected, the corresponding fields become mandatory when users log fluid-related activities for that Fluid Type.
2. Primary and Reserve Toggle for Equipment
We have included a Primary/Reserve Toggle for Equipment.
How it works:
The toggle was added to each equipment record allowing users to select between "Primary" and "Reserve" statuses.
It's available in:
- Equipment Record
- Equipment List (views/filters/downloads)
- Equipment Overview
- Import Wizard
- Setup → Checklist
- Default status is set to Primary.
Visibility and availability of the checklist depend on the equipment's toggle setting in the checklist configuration.
Enhancements
1. Add NERIS Type and NERIS ID to Apparatus
Users can now define NERIS-specific identifiers for apparatus records.
How it works:
- A new dropdown field: NERIS Apparatus Type with 49 selectable values.
- A new text field: NERIS Apparatus ID (up to 30 characters, supports special characters).
2. Display Apparatus Secondary ID in Preventative Maintenance
Apparatus Secondary ID is now visible in Preventative Maintenance views.
How it works:
- If the “Display Apparatus Secondary ID Field” toggle is ON and a value is selected, the secondary ID appears alongside the apparatus name throughout Preventative Maintenance.
3. VIN Decoder Update
The VIN decoder now updates both existing and empty fields in a single action.
How it works:
- Automatically overwrites existing fields and fills in empty ones.
- If the Manufacture_Year is present, the Manufacture Date is auto-filled as 01/01/[Year].
4. Default New Equipment to “In Service”
New equipment entries now default to an operational status.
How it works:
- When new equipment is added, its status is automatically set to In Service.
- Users can still manually update the status as needed.
5. Home Location for Apparatus
Track both current and home locations for apparatus.
How it works:
- A new Home Location field has been added to the apparatus record.
- Uses the same value list as the Fire Station field.
- Not required by default.
- Existing records will show this field as empty.
- Selection is independent of the Fire Station value.
6. Update Restock Log to Include Work Order
The system now automatically captures the Work Order number when restock events are triggered by work orders, improving traceability and audit accuracy.
How it works:
- When inventory is added, modified, or deleted in the Cost or Inventory tabs using the Destination field, a corresponding entry is created in the Restock List.
- The new Work Order Number column is populated with the associated WO number.
- Historical records generated before this update will display this field as empty.
7. Ability to Print Swapover History Details
Users can now print swapover history details for documentation and sharing purposes.
How it works:
- When viewing an open Swap History, a Print button is available within the VIEW modal.
- Clicking the button downloads a PDF that includes:
- Client header image
- Department name (e.g.,Fire Department)
- “Swapover History Details” title
- FirstDue logo
- Swap metadata: Inventory Swap #, Status, Created By, Created At
- Apparatus/Station transfer details: From Apparatus, To Apparatus or To Station
- Transfer Items table with:
- Location
- Item Type (INV, EQP, ASSET KIT)
- Item (name and ID)
- Quantity (for inventory only)
- Expiration Date (for inventory only)
8. Change Verbiage in Navigation Menu
Navigation menu labels have been updated to better reflect the purpose of each section.
How it works:
- The following menu items have been renamed:
- Apparatus Checks → Apparatus Overview
- Equipment Checks → Equipment Overview
- Station Checks → Station Overview
- Kit Checks → Kit Overview
9. Remove Aiding Apparatus from the Dropdown Filter on Assets Dashboard
Aiding apparatus types are now excluded from the Apparatus filter on the Assets Dashboard.
How it works:
- If an apparatus is marked as Owner Type: Aiding, it will not appear in the Apparatus filter under the OVERALL CHECKS section.
- This applies even if the apparatus previously had associated checklists while listed as Department but was changed to Aiding.
10. Add Created Date to the Work Order Table on Overview Records
Work Order tables now display a Created Date column in multiple views.
How it works:
- The “Created At” column has been added to Work Order tables in:
- Apparatus Overview → Work Order Section
- Apparatus Overview → Update Record → Work Order Page
- Equipment Overview → Work Order Section
- Kit Overview → Work Order Section
- Station Overview → Work Order Section
11. Add Note Text Field to the Add Other Parts Modal in Work Order Cost
A Notes field was added to give context when adding other parts to a work order.
How it works:
- The Notes field is optional and available in the Add/Edit Other Parts modal (Cost tab).
- If a note is entered:
- A note icon appears in the Actions column of the Other Parts table.
- Hovering over the icon displays a tooltip with the note.
- The icon is non-interactive.
- The note will also be displayed in printed views of:
- Work Order Edit
- Work Order Board
- Work Order Details
12. Change Labels from Station to Location
Updated UI labels to improve adaptability across industries.
How it works:
- Anywhere labeled “Station” or “Fire Station” is now shown as “Location” in the platform.
- This change does not affect client-entered station names or database records.
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