Assets Setup: Managing Apparatus Groups
Purpose Statement
Apparatus Group management allows administrators to reorganize, edit, or remove existing apparatus groups in the Assets module. This ensures apparatus groupings stay accurate as fleet assignments, station coverage, or operational needs change.
Background Information
Over time, departments may need to:
Reorder apparatus groups to reflect operational priority
Edit group names or descriptions as standards evolve
Update which apparatus belong in a group
Remove groups that are no longer needed
Required Permissions
Users must have access to Assets > Setup to manage apparatus groups. This access is typically granted through an Assets setup or administration permission. If you cannot edit, reorder, or delete groups, have an administrator review your role permissions.
Video
Step-by-Step Guide
Step 1: Navigate to the Assets module Setup
Navigate to Assets from the main menu
Select Setup
Step 2: Open the Apparatus Groups tab
Click Apparatus Groups
Step 3: Locate the apparatus group
Find the group you want to manage in the Apparatus Groups list
Step 4: Reorder apparatus groups
Select the drag/stack icon
Drag and drop the group to its new position in the list
Step 5: Filter or download the apparatus group list
- Enter search criteria to find a specific apparatus group
- Download the apparatus group list into a .csv file
Step 6: Edit an apparatus group
Click the Edit icon in the Actions column
Update the group name, description, or assigned apparatus
Click Save
Step 7: Delete an apparatus group
Click the Delete icon in the Actions column
Confirm the deletion when prompted
Best Practices
Review group order periodically to keep frequently used groups at the top.
Update descriptions when the purpose of a group changes.
Avoid deleting groups that are still actively referenced in workflows or reports.
Communicate group changes to users who rely on asset filters.
Troubleshooting & FAQs
I can’t reorder apparatus groups.
Confirm your role includes manage-level access for Assets Setup.
Why can’t I delete a group?
The group may still be in use or you may not have delete permissions.
Does deleting a group delete the apparatus?
No. Deleting a group only removes the grouping, not the apparatus records.
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