The Event Types section within Events and Activities Setup enables administrators to create, manage, and organize specific event classifications that serve as the foundation for event creation throughout the department. Event types function as subcategories below programs, providing detailed categorization for different kinds of events, training sessions, meetings, and activities with customizable attributes including naming, color coding, and program associations.
Event types serve as the direct building blocks for event creation within the Events and Activities module, functioning as subcategories that exist below the broader program level in the organizational hierarchy. These classifications enable departments to standardize event categories, maintain consistency in event creation, and provide visual organization through color coding and descriptive naming.
The event type system supports both organizational structure and operational efficiency by allowing administrators to pre-define common event categories that users can select when creating events. This standardization reduces variability in event naming and categorization while supporting better reporting, analysis, and departmental coordination across different types of activities and training programs.
Based on the system permissions structure, users need the following permissions to manage event types within Events and Activities Setup:
Required for Event Types Setup Access:
Note: The video content demonstrates event type management functionality but does not specify additional permission requirements beyond basic setup access.Q: I created an event type but can't see it when creating events. What should I check?
A: Verify that the event type was successfully created and appears in the event types list. Also ensure that users creating events have appropriate permissions to access and use the event type. The event type should appear in the event type dropdown when creating new events.
Q: Can I change the program association for an event type after it's created?
A: Yes, you can edit existing event types using the pencil icon to modify program associations. You can change the associated program or remove the program association entirely, as program association is optional for event types.
Q: What happens to existing events if I delete an event type they're using?
A: Deleting event types that are currently in use by existing events can cause data integrity issues. Before deleting event types, verify that they're not being used by active or historical events. Contact your system administrator if you need to remove event types that may be in use.
Q: Can I use the same short code for different event types?
A: The system likely requires unique short codes to avoid conflicts in reporting and system functions. If you encounter errors when creating event types, verify that your short code isn't already in use by another event type.
Q: How do I know which colors are already being used by other event types?
A: Review the existing event types in the table to see current color assignments. When creating new event types, choose colors that provide good contrast and distinction from existing event types to maintain visual clarity in calendar and list views.
Q: Can I create event types without associating them with any program?
A: Yes, program association is optional when creating event types. Event types can exist and function independently without being associated with any program. This provides flexibility for departments that prefer simpler organizational structures.