The Programs section within Events and Activities Setup enables administrators to create, manage, and organize overarching categories that serve as organizational structures for event types. Programs function as high-level groupings that help categorize and organize event types within the department, supporting better organization, reporting, and management of events across different operational areas or specializations.
Programs serve as the top-level organizational structure within the Events and Activities module, functioning as umbrella categories under which related event types can be grouped. This hierarchical approach enables departments to organize events by operational areas, specializations, or administrative divisions while maintaining flexibility in event type assignments.
The program structure supports both organizational clarity and operational efficiency by allowing administrators to group related event types together for easier management, reporting, and analysis. While event types can exist independently without program assignment, the program structure provides additional organizational capability for departments with complex training, operational, or administrative requirements.
Based on the system permissions structure, users need the following permissions to manage programs within Events and Activities Setup:
Required for Programs Setup Access:
Q: I created a program but don't see it when creating events. Why not?
A: Programs serve as organizational categories for event types, not direct event creation options. To use a program structure, you need to first assign event types to the program, then use those event types when creating events. Programs provide organization but don't directly appear in event creation.
Q: Can I move event types between different programs after they're assigned?
A: Yes, you can edit existing programs using the pencil icon to modify event type associations. You can add or remove event types from programs as needed to maintain appropriate organizational structure.
Q: What happens to event types if I delete a program they're associated with?
A: Event types will continue to function normally even if their associated program is deleted. Programs provide organizational structure but don't control event type functionality. However, you'll lose the organizational benefit and any reporting based on program categories.
Q: Do I have to assign event types to programs when I create them?
A: No, event type association with programs is completely optional. Event types can exist and function independently without being assigned to any program. Programs are purely for organizational purposes and don't restrict event type functionality.
Q: Can one event type be assigned to multiple programs?
A: The video doesn't specify whether event types can belong to multiple programs simultaneously. This would need to be tested in your system or verified with system documentation to determine the specific relationship rules.
Q: I accidentally deleted multiple programs using bulk deletion. Can I recover them?
A: Deleted programs typically cannot be recovered through the interface. Contact your system administrator immediately as they may be able to restore programs from system backups. In the future, carefully review selections before confirming bulk deletions.