Purpose Statement
The Asset Log Book provides a detailed record of all interactions associated with a specific asset. It allows users to view historical activity such as checklist completions, inventory changes, work orders, fluid updates, status changes, and edits to the asset record. This centralized activity history helps departments maintain accountability, track maintenance or operational changes, and maintain accurate documentation for each asset.
Background Information
Each asset in the system has its own Log Book, which captures system-generated activity and manual log entries related to that asset. This log helps departments monitor the lifecycle and operational interactions of equipment, apparatus, and other tracked assets.
The Asset Log Book is separate from the System Log, which can be accessed from the bottom of the Assets navigation menu and records broader system-level actions.
Common use cases for the Asset Log Book include:
Reviewing recent activity performed on an asset
Tracking maintenance or operational updates
Viewing which user performed a specific action
Documenting notes or shift handoff information using manual log entries
Auditing asset history for operational or compliance purposes
The workflow for accessing the Log Book is the same across all asset overview areas, including:
Apparatus
Equipment
Facilities
Other asset categories available within the Assets module
Required Permissions
Access to the Asset Log Book is controlled by permissions.
Users must have the appropriate Assets module permissions enabled to:
View the Asset Log Book
Add manual log entries
If you cannot access the Log Book or add entries, contact your module manager or system administrator to enable the required permissions.
Video
Step-by-Step Guide
1. Access an Asset Log Book
Navigate to Assets in the main navigation menu.
Select the appropriate Asset Overview (such as Apparatus, Equipment, or another asset category).
Click the specific asset you want to review.
From the asset’s Overview page, locate and select Log Book.
The Log Book will display a list of recorded interactions associated with that asset.
2. Filter Log Book Entries
Open the Log Book for the asset.
Use the available filters to narrow the results:
Date
User
Summary
Click Search to apply the filters.
Click Reset to clear filters and return to the full log list.
Each entry displays:
Date and Time
User
Summary of the action performed
3. Add a Manual Log Entry
Users with appropriate permissions can create custom log entries.
Navigate to the asset’s Overview page.
Locate the Log Entry option near the top of the page.
Click Add.
Enter a Summary describing the note or event.
(Optional) Upload an image or file attachment.
Click Save.
The entry will be added to the asset’s Log Book and included in the activity history.
Manual log entries function like a personal notebook for the asset, allowing users to document notes such as:
Driver shift handoff details
Operational notes
Informational updates
Supporting documentation
Best Practices
Use clear, concise summaries when adding manual log entries.
Include relevant details that may help other personnel understand the context of the note.
Attach images or files when documenting equipment issues or operational notes.
Review the Log Book regularly to stay informed of recent asset activity.
Avoid duplicating information already captured by automated system actions.
Troubleshooting & FAQs
Why can’t I see the Log Book for an asset?
Your user account may not have the required permissions. Contact your module manager or system administrator to enable access.
What is the difference between the Asset Log Book and the System Log?
The Asset Log Book tracks activity related to a specific asset, while the System Log tracks broader system-level events within the Assets module.
Can I edit or delete a log entry?
This depends on your assigned permissions. Some users may only be able to view entries, while administrators or module managers may have additional editing capabilities.
What actions appear in the Log Book automatically?
Many asset-related interactions are logged automatically, including checklist activity, inventory updates, work orders, fluid additions, status changes, and asset record updates.