Purpose Statement

Enable personnel to submit formal time off requests through the scheduling system
Streamline the time off request process with automated routing and notifications

Background Information

The Time Off request feature integrates with the department's scheduling system to manage personnel availability
Requests are routed to designated supervisors or administrators for approval
The system displays available dates based on current scheduling parameters and department policies
Time off requests help ensure adequate staffing levels while accommodating personnel needs
Feature supports various time off types, including vacation, sick leave, personal days, and training
Essential for maintaining compliance with labor agreements and department policies

Review the dates displayed as selectable boxes (defaults to next 30 days)
Modify the date range if needed by selecting Time Off Start Date field
Adjust the Time Off End Date field to expand or narrow your viewing window
Available working dates within your selected range will appear as clickable options

Select the specific date(s) you are requesting time off by clicking on the date boxes
In the recipient field, type the name of the supervisor or administrator who should receive your request
Select the correct recipient from the dropdown list that appears
Choose the appropriate Time Off Type from the dropdown menu (vacation, sick, personal, etc.)

Select a Time Off Subtype if needed
Select a Project Code from the dropdown if your department requires this information
Determine your time off preference:
- Full Hours: Request the entire shift/day off
- Partial Hours: Request only a portion of the shift off
If your department uses Pre-determined Time Frames, select from the Time Frames dropdown

Submit time off requests as early as possible to allow adequate time for scheduling adjustments
Verify you are selecting the correct dates before submitting your request
Choose the most appropriate time off type to ensure proper tracking and compliance
Include project codes when required to maintain accurate cost accounting
Check department policies regarding minimum advance notice requirements
Consider staffing levels and operational needs when requesting popular dates (holidays, weekends)
Follow up with your supervisor if you don't receive approval notification within the expected timeframe

Q: I don't see the dates I need in the selectable boxes?
- A: Adjust the Time Off Start Date and Time Off End Date fields to expand your viewing range.
Q: The person I need to send the request to doesn't appear in the dropdown?
- A: Ensure you are typing the name correctly and that the supervisor has proper permissions in the system. Contact your administrator if the intended recipient is missing from the list.
Q: What's the difference between Full Hours and Partial Hours?
- A: Full Hours requests time off for your entire scheduled shift, while Partial Hours allows you to request only specific portions of your shift (e.g., first half, last few hours).
Q: My department mentions Pre-determined Time Frames, but I don't see that option?
- A: This feature may not be enabled for your department or user role. Contact your administrator to verify your department's time off configuration.
Q: I submitted a request, but I want to make changes.
- A: Contact your supervisor or administrator immediately. Depending on department policy, you may need to submit a new request or have the original request modified.
Q: How will I know if my request is approved or denied?
- A: You can see the status of your Time Off within the My Time Off tab.